MVCC will issue one official transcript at no charge. Each additional MVCC transcript costs $10.

MVCC has retained Credentials Inc. to accept transcript orders online. Click here to enter your order. If you are uncomfortable placing an order online, you can call Credentials Inc. at 847-716-3005 to place your transcript request. There is an additional operator surcharge for placing orders over the telephone.

Official transcripts are produced on security paper and sent by standard U.S. mail in a sealed envelope. The envelope is stamped "Official Transcript Enclosed" and sealed with a multicolored signature. Some institutions accept electronically produced PDF transcripts. If so, there will be an option to request that when you order the transcript.

When the transcript is issued to the student, the transcript is stamped "Issued to student." Once the envelope is opened, the transcript is no longer considered official. Learn more: Click here to learn more.

This information is released in accordance with the Federal Family Educational Rights and Privacy Act (FERPA) and cannot be further disclosed without prior written consent of the student. All outstanding obligations (financial, academic or administrative) due to the College must be cleared before your request will be processed.

New students:

Do you just want to take a course, but not work toward a degree?  If so, please fill out this form: Non-Matriculated Admission Form

Current students:

You can schedule a class in person as well, during posted registration times, at the Office of Records and Registration in Utica or at the Rome Student Service Office.

Please Note:

If you want to work toward a degree or certificate, but just want to take a course at a time, you must be admitted to the College. The link to apply is: You will be contacted by the Admissions Office with further instructions. 

The  “M” number is your student ID number. You receive it from Admissions if you are a degree-seeking student.

Go to Hover over Current Students and click on the MyMV link (with the "MyMV" symbol).

1. Look up courses and note their CRNs (course reference numbers)
2. Log in to MyMV
3. From the Main Menu go to the Registration Menu
4. Go to Build Your Schedule or Add/Drop Classes
5. Select a Term and click SUBMIT
6.  Enter CRNs and click SUBMIT
7. Return to Registration Menu and choose Concise Student Schedule
8. Review schedule for accuracy and print schedule
9.  Return to Main Menu and choose VIEW MY BILL, PAY MY BILL, CONFIRM MY CHARGES
10.  Select payment option and click Confirm Charge
1. Test and/or Prerequisite Error – This means that you are trying to schedule a course that requires that another course be completed first.  The system will not allow students to schedule the class unless someone from Advisement overrides it. Please contact Advisement.
2. Link Error – This means that the class requires both a lecture and a lab component. There are two CRNs that need to by input at the same time or it will not take.
3. Class Closed/Waitlisted – This means that the class is closed, but you can put yourself on the waitlist for the next available seat.  Use the dropdown arrow next to the CRN to select "Add to Waitlist," then SUBMIT again. There are no guarantees that you will get into a waitlisted class.

Your MVCC email address is first initial last name, day of birth The password is the last four digits of your social security number. If you did not provide the college with your social security number, the password will be the last four digits of your "M" number.

For example, if your name is Sue Smith, born on August 12 and your SSN is 123456789. Your Email address is and your Password is 6789.

When you log in to your MVCC email account, use just your first initial, last name and day of birth along with your PIN.

A waitlist is a list of students who want to register for a course section that is already full.  Here is a link to common questions that are asked regarding waitlists.

If you are a new student, please contact the Admissions Office before the start of classes to change your major. This change will take effect within 48 hours.

After the third week of classes all changes of major are done in the Advisement Office. This change will take effect in the following semester.

If you changed your major but you don't see the change in MyMV, please contact the Office of Records and Registration.

1. Come to the Office of Records and Registration or Rome Business Office in person
2. Either mail or fax us a request to change your address. It must be signed. The link to the form is

The Office of Records and Registration can provide an enrollment verification letter on the spot if you come to us in person. If you have a special form that needs to be filled out, please bring it in or mail or fax it to us.

  1. Log in to your MyMV account
  2. Go into Academic Records
  3. Choose the correct semester in the drop down menu
  4. Click on the link for FINAL GRADES
 The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment, protects the privacy of student records. The Act provides for the right to inspect and review education records, the right to seek to amend those records, and to limit disclosure of information from the records. The Act applies to all institutions that are the recipients of federal funding. The regulations for FERPA can be found in 34CFR Part 99.

Find out more about FERPA.

Census date: The date at which a course has reached 30% of course material. This date is typically the third week of classes for 15-week classes. It is prorated for shorter- or longer-length classes. This date is printed on your State Audit and Census rosters and appears on your SIRS class list and schedule information.

Registration: What a student must do to be an enrolled student in class. Registration is composed of two parts, scheduling for classes, then either paying for them or applying your financial aid to pay for them. Only students can apply their financial aid to pay for classes.

Late Registration Form: What a student needs to complete and have signed to enter class after the class has started. Whether or not to let a student enter late is at the discretion of the instructor.

Drop/Add form: Students who wish to drop or add a class without using SIRS may complete drop/add form in the Office of Records and Registration.  

M number: This is the ID number assigned by MVCC. 

PIN: This number is used to enter MyMV.

MyMV: Used by faculty and students to process registration, grades, attendance, financial aid, and other important functions.

Dates to Remember: Published online and on paper by the Office of Records and Registration with important deadlines.

CRN: The five-digit number used to identify your courses. Needed for registration purposes.

Term: Semester.

Part of Term: Each semester is made up of Parts of Term. Part of Term 1 = 15-week course, Part of term A = First eight-week courses, Part of Term B = Second eight-week courses. In Summer there are also Parts of Term F and G, which are the first and second five-week parts of term. Part of Term H = courses that are of lengths other than standard courses. They may be shorter or longer. They are all credit courses. Part of term X are non-credit courses that do not fit the standard course length.

In most cases, credit evaluations are done within 14 days of the College receiving your official transcript. If further information is required to evaluate incoming credit, you will receive a request for this information through your MVCC email.
Once a new student is accepted, the transcript is sent to Transfer Services within the Office of Records & Registration for evaluation. If you have questions, feel free to email
The Office of Records & Registration will notify you when transfer credit has been applied via your MVCC email. You may also view your transfer credit in MyMV with Degree Works ("Check Degree Progress")