COVID-19 Policies

*Subject to change per College, State or SUNY directive.

The below policy controls have been instituted by the College and Dormitory Corporation, based on State and SUNY directives, to help reduce the potential spread of COVID-19 and to be able to better respond to a suspected or confirmed case(s).  This page is an addendum to the College Code of Conduct.

CV1: Bathrooms – Quad and Suite (Residence Halls Only)

Only students who are assigned to a specific suite or quad will be permitted to utilize that bathroom. All visiting students must use a public bathroom located within that Residence Hall.

CV 1

Bathroom Regulations

(Residence Halls Only)

Pattern of Non-compliance: Written Warning – Residence Hall Dismissal*

Refusal to comply: Residence Hall Dismissal

  **Standard Room and Board Refund Policy applies

 

CV 2: Contact Tracing (All Campus)

 For students who repeatedly fail to comply, whether intentionally or unintentionally (unless it can be shown that the student was genuinely not reached by contact tracers through no failure on their part), with COVID-19 contact tracing efforts conducted by MVCC or the State or local Department of Health, the available sanctions shall include a dismissal from the Residence Halls with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), academic and/or housing suspension, or expulsion from the College.

CV2

Contact Tracing Policy

(All Campus)

Residence Hall Dismissal - Expulsion from the College

**Standard Room and Board Refund Policy applies

 

CV 3: COVID - Positive Intentional Violations (All Campus)

 For students who know that they have tested positive for COVID-19, from one or more positive tests, or students who know they have had close contact to someone who has tested positive for COVID-19 or been treated or is symptomatic for COVID-19, and then intentionally expose other students by any means— including, but not limited to, visiting with the COVID-19 positive tested person in an enclosed area or inviting that person to the student’s room, apartment or other enclosed space, sharing food or other personal items, or hosting a gathering of any size—the available sanctions shall be dismissal from the residence halls and suspension from all academic programs (including remote access) for up to one year.  For SUNY campuses that maintain a hospital or public-facing health care facility, suspended or dismissed students shall, consistent with campus policy, remain eligible to enter the campus for health care purposes. A student dismissed or suspended from a SUNY campus for a positive intentional violation shall be ineligible for admission to any other SUNY State-operated or community college during the pendency of their sanction.

CV3

COVID-Positive Intentional Violation Policy

(All Campus)

Expulsion from the College

**Standard Room and Board Refund Policy applies

 

CV 4: Daytime Academic Hours Policy (Residence Halls Only)

Due to the majority of courses being offered in an online format for the coming academic year, students will be completing their coursework from their Residence Hall rooms. In order to provide an atmosphere conducive to academic success, Daytime Academic Hours will be in effect from 9:00 a.m. – 3:00 p.m.  Daytime Academic Hours will follow the same guidelines as nightly quiet hours.

CV4

Daytime Academic Hours Policy

(Residence Halls Only)

Pattern of Non-compliance: Written Warning – Residence Hall Dismissal

** Standard Room and Board Refund Policy applies.

 

CV 5A & 5B: Face Covering or Masks, Social-Distancing (All Campus)

For students found to have committed repeated and/or intentional violations of face mask/covering or social distancing requirements of MVCC, Executive Order, or the State or local Department of Health, the available sanctions shall include dismissal from the Residence Halls with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), academic and/or housing suspension, or expulsion from the College.

CV5A

Proper Use of Face-Covering/Mask Policy

(All Campus)

Refusal to wear:  Residence Hall Dismissal* - Expulsion from the College 

Pattern of non-compliance:  Residence Hall Dismissal – Expulsion from the College

**Standard Room and Board Refund Policy applies
CV5B Social Distancing Policy (All Campus)

Pattern of non-compliance: Residence Hall Dismissal---Expulsion from the College

Refusal to comply: Residence Hall Dismissal - Expulsion from the College

** Standard Room and Board Refund Policy applies.

 

CV 6: Guest/Visitor Policy (Residence Halls Only)

In order to reduce the risk of exposure and spread of the COVID-19 virus, all non-resident guest and visitor passes will be temporarily suspended for the 2020-2021 academic year. Under no circumstances are guests or visitors permitted to enter the Residence Halls at any time. The exception to this is a limit of two parent/guardian or other supporter assisting students during a check-in or check-out.

CV 6

Guest/Visitor Policy

(Residence Halls Only)

Written Warning - Residence Hall Dismissal

** Standard Room and Board Refund Policy applies

 

CV 7: Health Monitoring (All Campus)

For students who fail to attend a scheduled appointment, to obtain diagnostic or surveillance COVID-19 testing under the College’s published protocol, the College shall undertake disciplinary action to enforce compliance, which may include interim suspension, or take administrative measures to electronically deactivate card access (or equivalent) and restrict access to any buildings with the exception of access required to obtain health care services pursuant to campus policy. For students whose access has been restricted, they shall be banned from campus (though they may continue in remote coursework only, if available and as subject to campus policy and process), and their parking privileges on campus may be temporarily revoked such that their car may be ticketed or towed if parked on campus. Restricting access to the campus and revoking parking privileges are administrative actions that are not disciplinary in nature, and the affected student may revive full access by obtaining a diagnostic or surveillance test or by submitting negative results of a diagnostic or surveillance test from a testing site in the Mohawk Valley, as applicable and at the student’s expense. The College shall notify the student of their reduction of access. Coming to campus or seeking access to a campus building or course without curing this deficiency shall be considered trespassing and may result in investigation and discipline.

Residential Students: Residential students must complete Campus ClearTM health monitoring every day, no later than Noon, during the semester. In order to monitor spikes, this includes days that students are not on campus.  Campus Clear is an app available on Google Play and IOS.  Students who require a desktop version should contact the Dean of Student Life for information. Residential students are not allowed to use a paper version Health Monitoring Form.  Student must use only their student email for this app.

Commuter Students: All students will be required to obtain an access control bracelet each day from the checkpoint on campus in order to enter any building on campus other than the Residence Halls. To obtain this bracelet you must show proof of clearance through your Campus Clear health monitoring app or by completing one of the paper questionnaire forms located at the checkpoint table (for non-residential students only).

For students who fail to submit their daily health screening via the Campus ClearTM app for at least three consecutive days, without sufficient excuse, the College shall undertake disciplinary action to enforce compliance, which may include interim suspension, or take administrative measures to electronically deactivate card access (or equivalent) and restrict access to any buildings. For students whose access has been restricted, they shall be ineligible to attend live classes (though they may continue in remote coursework only, if available and as subject to campus policy and process), and their parking privileges on campus may be temporarily revoked such that their car may be ticketed or towed if parked on campus. Restricting access to the campus and revoking parking privileges are not disciplinary in nature, and the affected student may revive full access by submitting their daily health screening. Coming to campus or seeking access to a campus building or course without curing this deficiency shall be considered trespassing and may result in investigation and discipline

CV7

Health Monitoring Policy

(All  Campus)

 

 

Refusal to complete: Residence Hall Dismissal*- Expulsion from the College

3 or more consecutive misses: 
College: Interim Suspension or Restrictive Measures
Residence Halls: Interim Suspension (if already on Safety Probation)
Residence Halls: Restrictive Measures and Safety Probation (if not already on Safety Probation)

Pattern of non-compliance (intermittent) – Residence Hall students – Safety Probation, other sanctions available within Code of Conduct

Falsifying Response: Residence Hall Dismissal 

Failure to participate in Residence Hall Pool Testing: Immediate loss of Residence Hall Access (Restrictive Measures).  Unauthorized access will be considered Trespass.  Must provide a Negative COVID-19 test, no older than 24 hours, from the Mohawk Valley Region, at student expense, prior to being allowed access to the Residence Halls.  Additional failure to attend violations – Immediate Suspension

*Standard Room and Board Refund Policy applies

 

 

CV 8: Density Reduction:  Maximum Room, Suite & Quad Occupancy (Residence Halls Only)

All rooms within the Residence Halls will be single occupancy.  In order to practice social-distancing, a maximum of three (3) students will be permitted in each student room. This shall include the student who is assigned that room.

In no case shall there be more than nine (9) students total in any quad/suite. This includes the student(s) who are assigned to that suite.

In the event of a suspected/confirmed case of COVID-19, room occupants are asked to keep a record of all visitors who enter their room.  This may be done in any method the student prefers.

For students who host an on campus gathering of any size, whether indoor or outdoor, that violates or exceeds the campus maximum occupancy policy and/or the current limitation published by the College, Executive Order, or the State or local Department of Health, the available sanctions shall include dismissal from the Residence Halls with a suspension from housing of at least one year with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), an academic and housing suspension of at least one year, or expulsion from the College.

For students who attend a gathering of any size (but not as host), whether indoor or outdoor, that violates or exceeds the campus maximum occupancy policy and/or the current limitation published by the College, Executive Order, or the State or local Department of Health, the available sanctions shall include a dismissal from the Residence Halls with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), an academic and housing suspension, or permanent dismissal from the institution.

CV8 Density Reduction (Residence Halls)

Pattern of non-compliance: Residence Hall Dismissal - Expulsion from the College

Refusal to comply: Residence Hall Dismissal - Expulsion from the College

** Standard Room and Board Refund Policy applies.

 

CV 9: Knowingly or actively circumventing COVID-19 controls (All Campus)

 Students who intentionally create conditions or take actions with the intent to circumvent the COVID-19 controls put in place by the College will result in a permanent dismissal from the Residence Halls with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), up to expulsion from the College.

CV9

Knowingly or actively circumventing COVID-19 controls

(All Campus)

 

Residence Hall Dismissal-Expulsion from the College

 **Standard Room and Board Refund Policy applies

 

CV 10: Prohibited Off Campus Gathering (Hosts) (All Campus)

Acts that occur off campus in violation of social distancing requirements under law, regulation, order, or campus policy present significant health and safety threats on campus and have a nexus to continued functioning of each campus. For students who host an off campus gathering of any size, indoor or outdoor, that exceeds the current limitation published by the College, Executive Order, or the State or local Department of Health, the available sanctions shall include a suspension from live attendance at the institution of at least one year with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), a suspension of at least one year, or permanent dismissal from the institution. For nonresidential students, the available sanctions shall include a suspension from academic access to campus of at least one year with continued access to their academic program via remote learning only (if available and as subject to campus policy and process) and other sanctions detailed above. For covered gatherings, all individuals who are on the lease (or a member of their family is on the lease), pay rent, or live at the location shall be considered a host unless it can be shown that they were not present and played no part in organizing, hosting, promoting or advertising the event.

CV10

Prohibited Off-Campus Gathering Policy (host)

(All Campus)

Suspension from the College (minimum 1 year)-Expulsion from the College

**Standard Room and Board Refund Policy applies

 

 

CV 11: Prohibited Off Campus Gathering (Attendee) (All Campus)

Acts that occur off campus in violation of social distancing requirements under law, regulation, order, or campus policy present significant health and safety threats on campus and have a nexus to the continued functioning of each campus. For students who attend a gathering of any size (but not as host), whether indoor or outdoor, that exceeds the current limitation published by the College, Executive Order, or the State or local Department of Health, the available sanctions shall include a dismissal from the Residence Halls (for students who live on campus) with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), for residential or non-residential students a suspension from live attendance and ban from campus with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), an academic and housing suspension, or expulsion from the College.

CV11 Prohibited Off-Campus Gathering Policy (attendee)

Dismissal from the Residence Halls-Expulsion from the College

**Standard Room and Board Refund Policy applies

 

CV 12: Quarantine & Isolation  

For students who have been directed by the College or the State or local Department of Health to complete a quarantine period (mandatory or precautionary), on or off campus, and then engage in any conduct that would violate such quarantine order, the available sanctions shall include a dismissal from the Residence Halls with continued access to their academic program via remote learning only (if available and as subject to campus policy and process), an academic and housing suspension, or permanent dismissal from the institution. For non-residential students who fail to quarantine, the available sanctions shall include a suspension from academic access to campus of at least one year with continued access to their program via remote learning only (if available and as subject to campus policy and process) and other sanctions detailed above. Failure to follow the directions of State or local health departments may also result in fines, criminal prosecution, and referral to relevant government agencies.

For students who have been directed by the College or the State or local Department of Health to self-isolate (because they have tested positive for COVID-19) on or off campus, and then engage in any conduct that would violate such isolation order—including, but not limited to, intentionally leaving isolation, exposing other individuals, including students (whether in isolation or not) by visiting with them in an enclosed area, by inviting them to the student’s room, apartment or other enclosed space, by sharing food or other personal items, or by hosting a gathering of any size—the available sanctions shall be permanent dismissal or suspension from academic access and housing for no less than one calendar year. A student dismissed or suspended from a SUNY campus for a failure to self-isolate violation shall be ineligible for admission to any other SUNY institution during the pendency of their sanction. Failure to follow the directions of State or local health departments or the provisions of Executive Orders (including but not limited to New York State on Pause) may also result in fines, criminal prosecution, or referral to relevant government agencies. 

*Sanctions for this policy contained in above text.

 CV 12A: Quarantine and Isolation Expanded Information (Residence Halls)

Quarantine: Any student who has been exposed to a suspected or confirmed positive COVID-19 case will immediately be placed in a quarantine room in a designated building (South Halls).   Students may choose to quarantine at home.  This quarantine will remain in effect for a period of 14 days since the last exposure.  The student will not be allowed to leave their quarantine area, including but not limited for class or to obtain campus services.  Meals will be delivered to the student. 

Isolation: Any student who was exposed to a suspected positive COVID-19 case and displays symptoms, or if they tested positive, will be required to immediately report to an isolation room. They will remain in the isolation room until such time they are able to make arrangements for transportation off-campus and/or as directed by the Oneida County Health Department. Any student who was in an isolation room will not be allowed to return to campus until authorized by the Oneida County Health Department.

Students will be required to adhere to the following guidelines while in quarantine;

  • Students will remain in their designated quarantine quad, unless otherwise permitted by the College Nurse.
  • Students will be permitted to gather essential items (i.e. clothing, bedding, personal items, etc.) prior to entering the quarantine building for the two week period of time. Boxes will be provided and the student will receive assistance by a designated staff member
  • Meals will be delivered to the student.
  • At no time will other students be permitted in the designated quarantine building.
CV12A

Quarantine and Isolation Policy

(Residence Halls)

Residence Hall Dismissal—Expulsion from the College

** Standard Room and Board Refund Policy applies.

** Note: Civil/Criminal Penalties may apply

 

CV 13: Travel Policy (Residence Hall Students)

Out of State Travel:

Students who have to travel outside of New York State after arrival for the semester must inform Residence Life prior to leaving campus by emailing reslife@mvcc.edu.

In keeping with the State of New York law, in particular Article IV, section one;

“All travelers entering New York whose travel originated from a state with a positive test rate higher than 10 per 100,000 residents, or higher than a 10% test positivity rate, over a seven day rolling average, will be required to quarantine for a period of 14 days consistent with Department of Health regulations for quarantine.” This quarantine is to be completed off-campus. 

Students must also complete the health monitoring form at the following link https://forms.ny.gov/s3/Welcome-to-New-York-State-Traveler-Health-Form and screenshot the last page of this form to be forwarded to the Health Center at ksabonis@mvcc.edu.

In State Travel:

New York State provides COVID-19 guidance based on identified regions. MVCC is in the Mohawk Valley Region.  Students who travel outside of the Mohawk Valley region for in State travel must notify reslife@mvcc.edu prior to travel.

CV 13

Travel Policy

(Residence Halls)

Warning - Dismissal from the Residence Halls

*Standard Room and Board Refund Policy applies

 

CV 14: Student Athlete Policy

 For student athletes, in addition to the other provisions of this policy, a finding of responsibility for any violation(s) detailed in the above listed policies, or repeated violations of other provisions above, may also include, at a minimum, a loss of the privilege of competing in intercollegiate athletics at the institution in the current academic year or longer, temporary or permanent removal of leadership roles, and loss of scholarship (where applicable). For student athletes found responsible for any violation detailed in the above listed policies, the consequences may also include permanent loss of the privilege of competing in intercollegiate athletics at the institution, temporary or permanent removal of leadership roles, and loss of scholarship (where applicable). Such consequences may also impact NCAA, NCJAA, or other conference or association eligibility (pursuant to applicable rules).

CV14

Student Athlete Policy

(AllCampus)
Sanctions may include: Loss of privilege of competing in intercollegiate athletics at the College (minimum 1 year), temporary or permanent removal of leadership roles, or loss of scholarship (where applicable)

 

CV 15: Student Organizations

 Where applicable, for recognized or registered student organizations, whether on or off campus, academic, social, athletic, or of any other nature, that have one or more members who know that they have tested positive for COVID-19, from one or more positive tests, or members who know they have had close contact to someone who has tested positive for COVID-19 or been treated or is symptomatic for COVID-19, and are found to have hosted a gathering of any size, indoor or outdoor, on campus or off campus, that exceeds the current limitation published by the College, Executive Order, or the State or local Department of Health, the available sanctions shall include de-registration or de-recognition and a report to a national organizing body (if applicable) or may also include permanent ineligibility for recognition or registration.

 Where applicable, for recognized or registered student organizations, whether on or off campus, academic, social, or of any other nature, that are found to have hosted a gathering of any size, indoor or outdoor, that exceeds the current limitation published by the College, Executive Order, or the State or local Department of Health, the available sanctions shall include a de-registration or de-recognition, a report to a national organizing body (if applicable), organizational suspension of at least one year, or permanent ineligibility for recognition or registration.

Student members of an organization found to have engaged in conduct described in either paragraph of this Section, who themselves individually organized or participated in such a gathering shall, in addition to the sanctions described above, be subject to loss of their membership and/or officer status (where applicable) in an organization found to have so violated.

CV15

Student Organizations Policy

(All Campus)

Organizational sanctions may include: De-registration or de-recognition and a report to the national organizing body (if applicable), permanent ineligibility for recognition or registration, organizational suspension of at least one year

Individual student sanctions may include: loss of their membership and/or officer status (where applicable) in an organization found to have so violated.

 

Note: CV 1-CV 15: Previous sanctions for any COVID-19 related violations will impact the sanction(s) for additional COVID-19 violations.