Residence Hall Community Living Standards – Guidelines for Residence Hall Regulations
A series of specific guides to good social standards in the Residence Halls is included below. Obviously, it is neither possible nor desirable to outline specifically all of the dos and don’ts of residence hall living. Rather, the individual should recognize their responsibility towards themselves, their fellow students and the total college community.
Certain actions of an individual, which might be perfectly desirable in private living arrangements, are impossible in a residence hall situation where so many people live closely together. (An example of this would be the restriction on pets, certain types of furniture in rooms, etc.)
Legal and ethical standards are not different in the college community than anywhere else. Racism, sexual harassment, harassment and discrimination will not be tolerated.
Students must not justify anti-social/offensive actions as “college pranks”, even though in other circumstances, they would be recognized as more serious. We expect our Residence Hall Students to be good neighbors and respect the personal and property rights of fellow students, the College and the community. The College will not ask civil/criminal authorities to give any special consideration to students.
The Dormitory Corporation reserves the right to enter/inspect rooms for health, safety and maintenance reasons. This includes the right to enter a student’s room and/or suite, or any other area, whenever there is reason or cause to believe that there exists therein a danger to person or property or a violation of College and/or Residence Hall rules which may have the potential of negatively impacting on the educational goals of yourself, others or the College.
The College reserves the right to reassign a resident to a different room when their conduct has jeopardized others right to a pleasant living and learning environment.
Failure to comply with Residence Hall rules and regulations and/or the College Code of Conduct will result in disciplinary action as outlined in the Code of Conduct.
Good Samaritan Policy
The spirit of the Good Samaritan is that we all have an ethical responsibility to help people in need. Mohawk Valley Community College expects that students will take an active role in protecting the safety and well-being of their peers and the College community. In order to promote this, when a student assists an individual who is intoxicated or under the influence of drugs in procuring medical assistance, students will be granted amnesty from formal disciplinary action by the College for violating the alcohol or drug policies. The caller may be required to meet with a Conduct Officer to discuss the incident and participate in educational programs.
Please review the MVCC Title IX Policy on the website at www.mvcc.edu/title-ix to learn how amnesty relates to Title IX incidents.
In keeping with New York State law and because the vast majority of our students are below 21 years of age, the possession or use of alcoholic beverages in the Residence Halls is prohibited. Non-alcoholic beer is considered alcohol if it contains any percentage of alcohol. Students who are found in an area where alcohol is present are considered to be involved in usage by implication. In a group situation it would be impossible to ascertain the level of involvement of each individual.
No alcoholic beverage containers or alcohol paraphernalia (e.g. funnels) are allowed in the Residence Halls or on Dormitory Corporation property, not even those of sentimental value. Empties will be confiscated and further disciplinary action will be taken.
Any negative behavior resulting while under the influence of alcohol could result in disciplinary sanctions or counseling.
Cooking is not allowed in the Residence Hall bedrooms or public areas. The possession or use of ANY heat producing cooking appliance is prohibited. Exceptions to this are: The use of the microwave oven provided in each Residence Hall, the use of a registered with R.A. microwave in the Bellamy Hall Gathering Area; not exceeding 1.1 cubic feet and the kitchen equipment available for student use.
Air conditioners, space heaters, coffee pots*, electric blankets, heating pads, “holiday” lights, microwave ovens in student bedrooms, lava lamps, halogen lamps, neon signs, “plug-in” air fresheners, power tools and any other electrical appliance/device that, in the opinion of the staff, is hazardous to operate in the Residence Halls is prohibited.
Clothes irons and “Hair Straighteners/Curling Irons” must be auto-shut off. Any non-prohibited electrical appliance/device used by a student must be “UL” approved.
Any illegal electrical device will be confiscated and stored until the resident leaves the halls. Disciplinary sanctions will follow.
There is no cooking outside, with the exception of an official supervised college sponsored event.
Note: Keurig Brand Coffee Makers: Keurig Brand coffee makers are allowed in the Residence Hall rooms providing that:
- They are plugged directly into a power strip with a circuit protector.
- They must be run through one cycle in front of an RA to ensure the auto-shut off works.
- Nothing can be within 6 inches from the unit.
Bicycles and Motorcycles
All motorcycles, motorbikes and motorized vehicles must be kept in the student parking area designated for the Residence Halls. Parking of motorized vehicles next to any building is strictly prohibited. Violators will be ticketed and towed. No motorized vehicle may be placed in the interior of any building. It is a very serious fire hazard and will not be tolerated.
When not in use, bicycles should be kept in student rooms or locked in the bike racks (not recommended for overnight). No bicycles are to be stored in the lounges, stairwells or suite halls at ANY time. Winter bike storage can be arranged by contacting the Supervisor of Residence Hall Facilities.
When specifically regulated hours are NOT in effect, “courtesy hours” are. All residents are expected to conduct themselves in a manner that is not so loud as to disturb fellow residents. If noise such as loud talking, screaming or music is disturbing to residents at any time, the resident who is disturbed reserves the right to confront the violator and enforce courtesy hours. In addition, Residence Hall Staff reserves the right to enforce courtesy hours. Violators are subject to fines, probation, revocation of privileges (removal of noise creating device) and possible dismissal.
The use or possession of illegal drugs, including pharmaceutical drugs without a medical prescription, misuse of personal pharmaceutical-OTC drugs, or drug paraphernalia is prohibited. Paraphernalia includes any item commonly known to be used as part of drug use.
Students’ involvement with drugs in the Residence Halls will not be tolerated. Individuals involved in using, possessing or selling drugs on Residence Hall property are subject to judicial procedures, including, but not limited to dismissal from the Residence Halls and will be subject to the standard Room and Fee Policy. Students who are found in an area where drugs are present are considered to be involved in usage by implication. In a group situation, it would be impossible to ascertain the level of involvement of each individual. The student may be subjected to criminal charges. Please see the Residence Hall Rules and Regulations section for specific sanctioning information.
Drug/Alcohol Overdose Policy
If deemed necessary, Residence Hall Staff may contact emergency medical services for assessment of any student displaying signs indicative of alcohol/drug overdose. In cases where it is necessary to implement this procedure, the student will be responsible for all related costs.
Financial and Other Non-Judicial Dismissal
Students not able to secure payment for their room and board or who do not meet other housing eligibility requirements will be dismissed from the Residence Halls and disallowed any future guest passes for at least one month.
Students must meet vendors at the main entrance to transact business. No vendors are allowed beyond the building entrance. Please give specific room number and room phone number when ordering.
Guest Policy-Residence Hall:
The primary purpose of the Residence Halls is to promote an academic environment. Guests and visitors are allowed according to the below policy:
Guest Passes: Guests (i.e. friend/sibling) over 18 will be allowed subject to:
- All guests must be fully vaccinated, and boostered, if eligible, with an FDA or WHO vaccination
- Only members of the MVCC community (commuters) will be allowed as a guest for MVCC residents.
- One guest per time per resident
- Guest passes are not allowed the first or last week of the semester
- Guests are valid for up to 48 hours
- No resident/guest will be allowed a 2nd pass until 5 days have passed since last pass
- Guests must pre-register at least 48 hours in advance for a guest pass electronically so that documentation of vaccination/booster can be received. See procedure link below
- There will be a check in and a check out for all guests.
- The guest must have proof of a negative COVID-19 test, no older than 24 hours, from the Mohawk Valley region, at time of check-in.
- Parent/Guardian visitation is allowed providing they are vaccinated or have a same day negative Rapid COVID-19 test.
- All guests must wear mask as required by most recent college directive.
Guest Pass Request Procedure:
Step 1: Request: A request for a guest pass can be submitted via this link https://forms.gle/cGo9deUSYNcLWZzs8. All fields are required in order for request to be considered:
- The request must be submitted a minimum of 48 hours prior to requested arrival time
- The request must include an attachment of the requested guest COVID-19 FDA or WHO Vaccination Card that demonstrates that they are fully vaccinated (more than two weeks from their final COVID-19 Vaccination Dose) and proof of booster, if eligible
Step 2: Upon approval, a Guest Pass will be issued for the guest and will be provided to the hosting student. The guest cannot arrive on campus prior to the Guest Pass being approved and provided to the host. They must keep the pass with them at all times.
Guests passes will be suspended individually for any non-compliance or overall if the College/County/State implements additional COVID-19 restrictions due to increasing positivity rates.
MVCC Visitor Pass: (THIS PASS IS CURRENTLY UNAVAILABLE DUE TO COVID-19. A VISITOR WILL BE SUBJECT TO THE GUEST PASS POLICY.)
Visitors are any current MVCC students who do not reside in the MVCC Residence halls and wish to enter the Residence Halls between the hours of 8 p.m. and 11 p.m. Visitors may check-in starting at 8 p.m. and must depart from the residence halls no later than 11 p.m. Visitors may obtain a visitor pass in the Bellamy Hall Office. Visitors will show the ID to the officer at any front door and their ID will be kept at the front desk until visitor checks out. Failure to check out by 11 p.m. as required will subject the host and visitor to loss of guest pass privileges.
Socializing and the entertainment of guests or visitors shall always be secondary to study. Any student who is inconvenienced by a guest or visitor, or who is aware of a continuous violation, is encouraged to discuss the issue with the other residence and/or may submit a written complaint or HawkEye Tip.
Any guest/visitor involved in policy violations or who fails to cooperate with Residence Hall or College Staff will be asked to leave immediately. Guests/visitors unable to produce a pass will be removed from the premises. The resident is responsible for the actions of their guest/visitor(s).
A resident must not allow any person to remain in their room unattended without their roommate’s permission.
Residence Hall Student Visitation: A Residence Hall student may not stay overnight in another Residence Hall room, nor may any Residence Hall student allow another resident(s) to stay overnight in their room more than three consecutive nights. A period of three or more days must pass between stays. Overnight is defined at 1 a.m.
Squatter Policy: A squatter is a non-resident who remains in a Residence Hall room, or various rooms, for greater than one week. Any resident(s) who allows a non-resident to be a squatter is subject to a fine equivalent to the daily room rate, as appropriate. Other sanctions may apply.
Students are not to tamper with heating equipment including the baseboard heaters. Violators will be held responsible for any damages, and may face disciplinary action.
Acts of lewdness will be considered grounds for judicial action. The Residence Hall community will not tolerate behavior, which compromises its standards of conduct.
Maximum Occupancy-Note: The below numbers are reduced during the COVID-19 Pandemic. Please see the COVID-19 Related Policies Section of this on-line handbook.
For safety reasons, no more than the following number of people, including room occupants, can be in a room at one time. Students may request to exceed this limit by contacting a professional staff member in Bellamy Hall Office.
|Any double occupancy room:||5|
|Any single occupancy room:||3|
|Total number in a Bellamy Hall Suite:||9|
The use of any musical instruments or using any electronic device in a manner that creates excessive noise, by design or use, is strictly prohibited inside and outside the Residence Halls. Drum sets and amplifiers, for example, because of their size and potential for disruption, are expressly prohibited. Please speak to the Student Engagement & Leadership Office in ACC 208 to secure an appropriate practice location. Speakers may not be directed to outside the Residence Halls.
No pets are allowed in the Residence Halls. Non-carnivorous fish kept in bowls requiring no filters, heaters or lights are an exception. Emotional Support Animals and Service Animals are not pets; they are accessibility accommodations. Policies and procedures regarding ESA’s are available on the Office of Accessibility Resources webpage.
Quiet hours are established in order to ensure a residence hall environment that is conducive to study and sleep. It is up to all residents to help enforce quiet hours in their community. It cannot be expected that staff will hear all noise. With everyone’s cooperation, we can ensure a proper study atmosphere in the halls. When a student’s door is closed, the noise volume from within is not to be potentially disturbing to other students. All residents are encouraged to bring headphones for their music. During quiet hours, students, out of respect for fellow students, are required to keep noise to a minimum, including loud talking, music, televisions and door slamming. Noise that can clearly be heard outside of a closed room door is considered a violation.
|Quiet Hours are:|
|Sunday through Thursday||9 p.m. - 10 a.m.|
|Weekends||Saturday, 12 a.m. - Saturday, Noon|
|Sunday, 12 a.m. - Sunday, Noon|
Quiet hours extend to the area outside the Residence Halls. Due to the disturbance caused by noise close to the buildings, excessive noise outside the residence halls during quiet hours is prohibited.
Residents may file a formal complaint by contacting any Residence Life Professional Staff member.
24-Hour Quiet Hours: “Extended Quiet Hours”
At the discretion of the Residence Hall Staff, quiet hours will be extended during finals. During 24-hour quiet hours, violators will be subject to judicial action.
Smoking and all tobacco and tobacco-related products are prohibited on all College premises, which are defined as all buildings, facilities, and grounds owned, used, leased, operated, controlled or otherwise supervised by the College. All tobacco-derived or containing products including but not limited to cigarettes, electronic cigarettes, vape pens, cigars and cigarillos, hookah smoking products, pipes, clove cigarettes (kreteks), bidis, smokeless tobacco, and oral tobacco (smokeless, chew, snus, and snuff). This policy does not extend to tobacco cessation products. Student repeated violations will be treated as violations of Student Conduct Regulations.
A typical sanction for smoking in a Residence Hall room is $10. Additional violation would result in increased sanctions. Covering a smoke detector in a room to mask smoking is considered tampering with the Fire Alarm System. Any person who activates the fire alarm due to use of any above product will be responsible for any fine the College receives from the City of Utica.
No student is to use or permit their room to be used for any commercial purpose, except as approved by the Dean of Student Life. Solicitation in the Residence Halls is strictly limited as a protection to those living in the halls. All solicitors must have written permission from the Dean of Student Life before they may approach students. Please do not deal with anyone unable to produce proof that they have permission and report any such person to Residence Hall Staff or Public Safety at once
No piercing or tattooing activity is allowed in the Residence Halls.
Interior: All sports are strictly prohibited within the Residence Halls (i.e. lounges, rooms, suites, stairwells, etc.). Any activity of this nature may be destructive to property and a nuisance to your fellow residents.
Exterior: Rollerblades, roller-skates, scooters, skateboards and similar items must be used in a responsible manner and only on campus sidewalks and in such areas the college may designate. Anyone using these items on MVCC property must at all times give right of way to pedestrians and shall travel at a reasonable, safe and prudent speed. No one is allowed to be on any stairway, bench, table or any other Residence Hall property with the above items.
These items are not to be used/worn in the Residence Halls. Student is responsible for cost of any damage caused by violating this policy. Football (except Flag) and any type of boxing is prohibited on Dormitory Corporation property.
Any activity, which in the opinion of the Residence Hall staff has the potential of injury or damage, is prohibited. Hover boards are not allowed in the Residence Halls or in the Residence Hall Quad. Any student who arrived on campus with a Hover Board must remove it from the Residence Halls/Quad. Students may contact the Residence Life Office to arrange for temporary storage.
Individuals are liable for loss or damage to their personal property, except where legal negligence of others applies. Therefore, all residents are encouraged to be certain that arrangements have been made for desired insurance protection. Residence Hall students have been pre-enrolled in a personal property insurance policy. To file a claim please visit the MVCC housing website for instructions.
All cases of theft should be reported to Public Safety, located in AB 109.
A student always has the right to contact the police department, but preferably after Public Safety has been informed. Students should keep a record of serial numbers of your valuables. You are required to keep your room door locked whenever you leave, even just for a moment.
Weapons, Flammables and Explosives
- Possession or fabrication of any item that can be used/perceived/simulated as a weapon is prohibited on campus, including, but not limited to, firearms (guns), Taser guns, BB/pellet guns, laser guns, bows and arrows, throwing stars, brass knuckles, unauthorized knives, straight edge razor, or ammunition. The only acceptable knives are small manual pocketknives or small kitchen knives. No blade may exceed 3”.
- No one shall possess or use any spring loaded or air-powered “weapon”/item which is capable of producing a projectile that can or may cause injury or damage.
- Possession of a flammable liquid, combustible, or dangerous chemical in the Residence Halls or on Residence Hall property is prohibited. Fireworks of any type or smoke bombs are prohibited in the Residence Halls or on Residence Hall property.
- Paintball guns and paintballs are strictly prohibited.
- The use or possession of incense and candles is prohibited. These are a fire hazard. Any student found burning a candle are subject to judicial proceedings.
Any item used for educational purposes that can be considered a weapon must be registered with Public Safety and checked there.
Removal/damage to windows of screens or placing any object outside the window is prohibited. No screen, except the small access mini-screen in Bellamy Hall windows, is to be raised. Leaning/jumping/entering/exiting out of any window is prohibited. For safety reasons, window glass cannot be covered. Neither ID Cards nor any other item may be transferred from one person to another through a window.