Student Academic Progress
Below are the Standards of Academic Progress for Financial Aid.
Federal Standards of Progress
||Earned/Passed Credits||Minimum GPA|
Students are responsible to maintain eligibility for financial aid funding. If a student is having academic difficulties, there are alternatives: ask instructors for help, contact the Learning Commons for information on tutors, or talk to an academic advisor.
Colleges are required to look at three areas to determine if a student can continue to receive financial aid, including Subsidized and Unsubsidized Direct Stafford student loans, Perkins loans and grants (Pell, SEOG Work Study). The three areas are:
- The Qualitative Standard: This is the Grade Point Average (GPA), which is determined at the end of each semester.
- The Quantitative Standard (Pursuit of Program): Students must earn passing grades toward their degree or certificate according to the attached chart.
- Maximum Time Frame: In order to retain eligibility for federal financial aid, students must complete their programs of study within a maximum time frame of 150% of the length of the program.
Please note: The Total Credits Attempted include all courses, including failures and withdrawals. The GPA is calculated according to the College’s published academic policies.
All transfer hours accepted at MVCC are also included in calculations.
If you are not meeting the guidelines, the following will occur:
- Financial Aid Warning: If you have attempted 15 credit hours or less (per your MVCC transcript), and have not met the standards of academic progress, you will be placed on financial aid warning for the following semester. If you receive notification from the Financial Aid Office that you are on financial aid warning, federal aid will automatically be reinstated, and you do not need to file a financial aid appeal.
- Financial Aid Probation (Approved Appeal Required): If you have attempted a total of 16 hours or more (per your MVCC transcript), and do not meet the standards of academic progress, you will be placed on financial aid probation. If you receive notification from the Financial Aid Office that you are on financial aid probation, you must file an appeal requesting that federal financial aid be reinstated for the probationary semester. The appeal must include the circumstances that prevented you from succeeding, the semester in which this occurred, and what has changed. The College reserves the right to request an academic plan for students on probation who are requesting an appeal, or to limit the number of credit hours while on probation. Please note: approvals are not guaranteed.
Requesting a Federal Financial Aid Appeal:
To request a financial aid appeal, you must complete the appeal online Financial Waiver Request or fill out physical copy of Financial Waiver Request. Financial aid appeals can be considered when a student does not succeed because of extenuating circumstances that caused an extended and prolonged disruption to the semester, including:
- The death of a relative of the student
- An injury or illness of the student or close family member
- Other special circumstances out of the student's control
The Financial Aid Office may ask for documentation; however, appeals will not be automatically approved. Lack of written documentation reduces the chance that the appeal will be granted; however, the appeal may be submitted without documentation.
If a student continues to make progress, but still does not meet the standards of progress, additional waivers will be considered.
Associate degree students will be eligible to receive federal aid through the semester in which they attempt their 99th credit hour as long as academic progress has been consistent.
Certificate program students will be eligible to receive federal aid through the semester
in which they attempt credit hours equal to 150% of the length of the program.
Students who exceed the maximum timeframe as stated above and on the progress chart are no longer eligible to receive federal financial aid funds (loans or grants) and cannot be appealed unless there are mitigating circumstances. Situations that would be considered include:
- Students in programs that require prerequisites and generally take longer than most programs
- Students who return after not having attended for two or more years
- Students in a dual degree program who can demonstrate they will complete both degrees within two semesters, as evidenced by the student’s advisor
- Students who can demonstrate the degree will be completed in the following semester and must be verified by the individual student’s advisor
Please note: The above circumstances do not guarantee the approval of an appeal.
New York State Standards of Progress
Standards prior to 2010-2011:
|Must have accrued this many credits||0||3||9||18||30||45|
Must have finished this many semester’s credits
Current Standards (beginning 2010-2011)
|Must have accrued this many credits||0||6||15||27||39||51|
|Must have finished this many semester’s credits||0||6||6||9||9||12|
New York State TAP only allows ONE waiver for students who do not meet the guidelines. According to the Higher Education Services Corporation, a one-time appeal is available if the student can document that extraordinary or unusual circumstances prevented him/her from achieving the required standards. Examples of unusual or extraordinary circumstances are illness, injury, death of a close family member, legal issues, or circumstances out of the students’ control.
New York State aid includes the Tuition Assistance Program (TAP), Aid for Part Time Studies (APTS), and Veterans Assistance Programs (VVTA). With all programs, standards of academic progress apply; however, be aware that they differ from the federal standards.
Additional differences are as follows:
- A total of eight semesters of TAP is available for undergraduate studies; six of those semesters can be used at a two-year college; if the six semesters have been used, there is no appeal available to regain eligibility.
- Only one appeal is allowed for NYS aid.