Federal and State Financial Aid Application Process

To apply for financial aid, follow the steps below. There is also an online tutorial you might find useful. 

Click here for a list of items needed to complete the FAFSA.

Step 1: Obtain a Federal Student Aid ID to complete the FAFSA.

If you do not already have a Federal Student Aid ID (FSA ID), apply for one here. This will be your electronic signature for your Free Application for Federal Student Aid (FAFSA) and student loans. It will also allow you to check the status of your FAFSA and make any necessary changes electronically. If a parent is required to provide information on the FAFSA, then your parent(s) should also apply for an FSA ID.

When you apply for an FSA ID you will be given the opportunity to create your password, enabling you to immediately sign your application with your credential. If you experience difficulty with establishing your FSA ID, you may call the Federal Aid Help Center at 800-557-7394 for assistance.

Step 2: Complete the FAFSA.

There is a worksheet available at www.fafsa.gov that many applicants find helpful to complete before actually completing the FAFSA online. There is also an audio-visual tutorial you may find helpful.

There is no fee to complete the FAFSA; if you are on a site that states a charge for completion, it is not the official Department of Education website. When you go to the website, select “Start Here” and follow the instructions. Be sure you apply for the correct academic year. The MVCC federal school code is 002871.

If you do not sign electronically with your FSA ID, print out the signature page, sign (parent signature if needed), and mail. Your application cannot be processed by the Department of Education until the signature is obtained (either electronically or through the mail). If the signature page is mailed, it will delay the processing time.

When you have completed the application, please review it carefully and make any changes if needed. When you are ready, click “Submit my FAFSA Now” on the last page. Once you have submitted your application, you will be taken to a confirmation page that shows your confirmation number and the estimated family contribution (EFC). You should print a copy of this page for your records.

Please note: The FAFSA must be filed for each academic year. For Financial Aid purposes, the academic year begins with the Summer semester and ends after the following Spring semester.

Step 3: Look for your electronic student aid report.

Within five days of submitting your FAFSA, your electronic student aid report (SAR) will be emailed to the address you provided on your FAFSA. If you do not list an email address, the SAR will be mailed to your physical address within approximately two weeks of filing the FAFSA. The colleges listed on your FAFSA also will receive your information at this time.

Step 4: Apply for a New York State TAP Grant.

If you are a full-time student (minimum of 12 credit hours) who is a resident of New York State, you may be eligible for the Tuition Assistance Program (TAP) though the New York State Higher Education Services Corporation (HESC). When the FAFSA has been completed, you can link to the TAP on the web form from the confirmation page. The form will be pre-filled with the FAFSA data you provided. If TAP on the web is not completed at this time, you will be sent a notice from HESC with instructions on how to establish a HESC PIN and how to complete the online application. The MVCC NYS school code is 2105.

The HESC website is www.hesc.ny.gov, and the phone number to reach them is 888-697-4372.

If you have fewer than 12 hours, but at least 6 credit hours, you may be eligible for a part-time TAP award. The Aid for Part Time Study application must be completed by the first day of classes.

Step 5: Receive your Financial Aid Award Letter.

When the College has received and reviewed the electronic information, as well as any requested documents, an award letter will be sent. This will indicate any estimated eligibility for financial aid funds. Financial aid awards are based on full-time enrollment status and will be adjusted at the time of payment according to the number of credit hours you are attending. Click here for more information.

Step 6: Adjust for Extenuating Circumstances.

The FAFSA uses the prior year's family income to determine eligibility. If a family has experienced circumstances beyond their control (loss of employment, significant decrease in income, death in family, separation/divorce, etc.), it may be possible for the Financial Aid Office to make adjustments.

The MVCC Special Conditions form can be found online and is also available in the Financial Aid Office. It should be completed as thoroughly as possible with any supporting documentation attached. All requests should be submitted before the start of the semester.