I. By-Laws 

The Board of Trustees, constituted by Article 126, part 6306 of Education Law, shall consist of ten members, nine of whom are appointed on a rotating basis for terms of seven years. Five of them shall be appointed by the sponsoring legislative body, and four shall be appointed by the Governor. The tenth trustee shall be a student of the college, and shall be elected by the student body as the Student Trustee for a term of one year.

All members of the Board of Trustees are required to take and subscribe to an Oath of Office in the following form, to be filed with the County Clerk:

I do solemnly swear that I will support the Constitution of the United States, and the Constitution of the State of New York, and that I will faithfully discharge the duties of the office of Mohawk Valley Community College Board of Trustees member in, and for, the County of Oneida, according to the best of my ability. And I do further solemnly swear that I have not directly or indirectly paid, offered or promised to pay, contributed or offered or promised to contribute, any money or other valuable thing as a consideration or reward for the giving or withholding a vote at the election at which I was elected to said office, and have not made any promise to influence the giving or withholding any such vote.

The officers of the College shall be: (a) Chair of the Board of Trustees, who shall be a member of the Board; (b) Vice Chair of the Board of Trustees, who shall be a member of the Board; (c) President of the College; and, (d) such other officers of the College, including a Treasurer and a Secretary, as the Board may from time to time appoint.

  1. The Chair and Vice Chair shall be elected at the regular meeting of the Board held in August of each year. Such elected officers shall hold office for a one-year term to commence September first following such meeting, or until their successors are elected and shall qualify. In the event a Chair or Vice Chair is not elected at any regular August meeting, the Chair may be elected at any subsequent meeting to serve for the balance of the term. Vacancies in the officers of Chairman and Vice Chair may be filled at any meeting of the Board. A vote of the majority of the members present shall be necessary for election of Chair or Vice Chair. The Chair shall preside at all meetings of the Board and perform such other duties and functions as may be required by the By-laws, Board Policies, or by or pursuant to law. The Vice Chair shall perform the duties and functions of the Chair in the absence of the Chair.
  2. President
    The President shall be appointed by the Board subject to the requirements of law. The President shall be the chief administrative officer of the College and shall have the supervision and control of its plant, equipment, operations and employees, subject to the direction of the Board. The President shall attend the meetings of the Board and, in consultation with the Chair of the Board, shall prepare the agenda for the meetings, shall prepare or cause to be prepared for the consideration of the Board, such budgets as may be required in connection with the appropriations of money to the College, shall recommend the persons to be employed by the College and their positions and salaries, and shall perform such other duties as may be delegated to the President by the Board or imposed upon the President by or pursuant to law.
  3. Treasurer
    The chief fiscal officer of the College shall be the Treasurer, who shall be elected by the Board of Trustees. The Treasurer shall have custody of all funds of the College appropriated for its use and paid over to it or to the Board by the appropriating body, and of all other funds received by or for the account of the College, except as otherwise provided by law. The Treasurer shall oversee the systems for documenting itemized records of all receipts and disbursements of the College, and shall make regular reports thereof, at the meetings of the Board, and shall perform such other duties as may be delegated or required by or pursuant to law.
  4. Secretary
    The Secretary shall prepare the minutes of the meetings of the Board, shall have custody of the minutes books, and shall perform such other duties as may be delegated or required by or pursuant to law.
  1. Select and appoint the President of the College, subject to the approval of the State University of New York.
  2. Determine the broad general policies which will govern the College.
  3. Require reports to be prepared or information to be assembled by the President.
  4. Consider or take appropriate action after receiving the recommendation of the President in all matters of policy relating to the welfare of the College.
  5. Upon recommendation of the President, the Board of Trustees assumes exclusive responsibility for the establishment of new positions (classified and unclassified), all appointments (unclassified and Peace Officer status), retention/renewals, and promotion of unclassified employees in accordance with applicable state laws and collective bargaining agreements.
  6. Approve the annual budget.
  7. Provide ways and means for adequate financial support. Sources may include student fees, State and Federal funds, foundation grants, voluntary gifts and sponsor contribution.
  8. Function as the policy-making body of the College charged with the overview and control of the College, leaving the executive and administrative functions to the College President.
  9. Serve as a court of final appeal on matters of policy and policy interpretation.
  10. Approve curricula.
  11. Establish recommended tuition and fee schedules.
  12. Approve temporary and permanent facilities and sites.
  13. Provide for the awarding of certificates and diplomas and the conferring of appropriate degrees, upon the recommendation of the President and the Faculty.
  14. Approve the Mission, Vision, and Values statements of the institution.
  15. Approve the Strategic Plan of the institution.
  16. ...and such other responsibilities as listed in Section 604.2, Subchapter D, Code of Standards and Procedures for the Administration and Operation of Community Colleges under the Program of State University of New York, Chapter V. State University.

Regular Meetings

A regular meeting of the Board of Trustees shall be held once each month or as needed, at such place within the County of Oneida, and at such time and upon such notice, if any, as the Board may by resolution from time to time determine; provided, however, that in the case of any particular regular meeting the Chair may fix a different place in the County of Oneida, or a different time, or both, for the meeting by written notice (including email) mailed to each member of the Board at their address as it last appears in the records of the President’s Office at least 72 hours prior to the meeting, or by notice given by telephone to each member of the Board at least 24 hours before the meeting, in which case the meeting shall be held at the time and/or place specified by such notice.

Special Meetings

A special meeting of the Board may be held at any place in the State of New York and at any time upon the call of the Chair, or of at least four members of the Board, upon written notice (including email) mailed to each member of the Board at their address as it last appears in the records of the President’s Office not less than 72 hours prior to the meeting, or upon notice given by telephone to each member of the Board at least 48 hours prior to the meeting, if the meeting is to be held outside the County of Oneida, or upon notice given by telephone to each member of the Board at least 24 hours prior to the meeting if the meeting is to be held in the County of Oneida.

Minutes of Meetings

The Secretary shall attend all meetings of the Board, unless otherwise directed by the Board, and shall prepare the minutes of the meeting.  In the absence of the Secretary at any particular meeting, the President or designee shall prepare the minutes, and in the absence of both, the Board shall appoint a secretary pro tempore.

Open Meetings

All regular and special meetings of the Board shall be open to the public. The Board may, by majority vote of those present, when it deems the business at hand so to warrant, go into Executive Session which shall include only those invited by the Board and to consider only those matters allowable under the Open Meetings Law in NYS.  Any action taken by the Board in Executive Session shall become a matter of record.

Quorum and Vote

A majority of the members of the Board (six out of ten) shall constitute a quorum. Video conferencing shall constitute a presence.   All matters properly arising before a meeting at which a quorum is present shall be decided by vote of a majority of the members, unless a greater vote is required by the By-Laws or by or pursuant to law.

Procedure at Meetings

  1. The Chair or, in his/her absence, the Vice Chair, shall preside and decide all questions of order.  In case both the Chair and the Vice Chair are absent, the Board shall elect a chairman pro tempore.
  2. An agenda of items of business to come before the meeting shall be prepared and submitted by the President and the Chair of the Board.  Items not on this agenda may be considered at any meeting upon the consent of a majority of the members provided, in the case of a special meeting, matters not stated in the notice of the meeting may be considered only upon consent of all members of the Board present.
  3. Recommendation for employment by the College of any official, or other full-time, non-classified professional staff, and recommendation for approval of any matter of educational policy shall be submitted to the Board for approval or placed on a regular or special meeting agenda for action by the Board only when a prior report in writing (including electronic forms) of the proposed action has been circulated to all members of the Board.  This rule may be waived only by the consent of the Board, and at the meeting when any such proposed action is contemplated.
  4. The order of business at each meeting, subject to the foregoing requirements respecting special meetings, shall be as follows:
    1. Call to Order
    2. Chair’s Report
    3. Treasurer’s Report
    4. Committee Reports
    5. Student Trustee’s Report
    6. President’s Report
    7. Consent Agenda
      a. Approval of Minutes
      b. Approval of Treasurer’s Report
      c. Appointments
    8. Continuing Business (if needed)
    9. New Business
    10. Program Update
    11. Discussion Items
    12. Adjournment
  5. Recognition
    No person other than a member of the Board of Trustees, the President of the College or other staff member of the College designated by the President, or Board Chair, shall be recognized to speak at any meeting of the Board of Trustees except upon the consent of the majority of the Board present. Citizens may register in advance of the meeting to present views on any agenda item at the time the item is considered by the Board.  REFER TO: PROCEDURES OPEN FORUM by clicking this link and going to the "I. By-Laws" section.
  6. Motions
    No motion shall be subject to debate until it has been seconded and stated by the Chair. It shall be reduced to writing at the request of any member of the Board of Trustees. When a motion has been made and seconded, the same may be withdrawn by the movant at any time before vote has been taken on the same.
  7. Privileged Motions
    When a question is before the Board, no motion shall be received except (1) to adjourn, (2) to lay on the table, (3) to close a debate, (4) to refer, (5) to postpone indefinitely, (6) to postpone to a certain time, or (7) to adopt a substitute or to amend, and these motions shall take precedence in the order above named:  the first, second and third shall be decided without debate, and the third may be adopted only by a two-thirds vote of the members present and voting.
  8. Debate Closed
    Whenever the motion to close debate prevails, the movant of the proposition or, in the case of a report, the author thereof shall have the privilege of addressing the Board; and after his/her remarks, no more debate shall be in order.
  9. Motion to Table
    The laying of a motion on the table shall be construed as affecting only such motion and not any other motion to which it may be subsidiary.
  10. Appeal of Rulings
    The Chair shall decide all questions of order, subject to an appeal to the Board by any member. In case of such appeal, the question shall be: "shall the decision of the Chair be sustained", and, until it is decided, all debate upon the pending questions shall be suspended, but decisions of the Chair may be debated when they refer to the interpretation of the rules or a point of parliamentary law. Upon a tie vote, the Chair shall stand sustained.
  11. Order of Voting
    When the Board has decided to close debate, the vote shall be taken first on any amendments that may be pending and finally on the main question.
  12. Voting by Member - Reconsideration
    No member of the Board may vote by proxy. The reconsideration of a vote may be moved only by a member who voted with the majority and only at the same meeting at which the vote was taken. If the motion to reconsider prevails, the matter under consideration shall be decided at that or the next regular session, and the matter as thus finally decided shall not be revived within a period of three months, unless by consent of a two-thirds majority of the Board.
  13. Recording the Vote
    Actions taken by the Board shall be decided upon by a majority of the members (that is, six out of ten must concur) or such other greater vote of the Board as may be required by law. The yeas and nays shall be called and entered on the record on all questions requiring for decision a vote greater than a majority or the members present, and on all other questions whenever demanded by a member of the Board; and every member shall have the privilege of having his/her vote and reasons therefore recorded on any and every question, if he so requests.
  14. Late Vote
    No member shall be allowed to give or change his/her vote on any question after the result has been announced by the Chair, unless by unanimous consent of the members of the Board.
  15. Conduct of Debate
    When a member is about to speak on any question, he/she shall address him/herself to the Chair, be recognized, confine him/herself strictly to the point in debate and avoid personalities. No member shall speak more than five minutes at any one time on any motion under discussion, nor more than once until all other members choosing to speak shall have spoken, nor more than twice to the same question without consent of the Board, nor more than three minutes while explaining his/her vote. Members shall not be interrupted while speaking, unless by call to order. If a member is called to order, he/she shall cease speaking until the point is decided by the Chair.
  16. Leaving Meeting
    No member shall leave a meeting of the Board of Trustees before the adjournment thereof without permission of the Board Chair.

No member of the Board shall directly or indirectly receive any compensation or remuneration, nor derive any profit or gain by reason of his/her membership on said Board or by reason of his/her services to the College. It shall be the obligation of each member of the Board to disclose to the Board any personal interest which he/she may have in any matter pending before the Board, and the member having such interest shall refrain from participating in any decision on such matter unless the other members of the Board shall unanimously waive this provision.

Trustees ought to use their own good sense and judgment, pursuing conduct not likely to raise suspicion. Boards of Trustees are encouraged to handle their own affairs regarding propriety of conduct, but in matters of unusual complexity to seek advice from State University of New York Office of Community Colleges and/or the sponsor or the College attorney. Code of ethics and conflict of interest provisions are set forth in the State's General Municipal Law.  In addition, local government sponsors of community colleges may adopt their own codes of ethics. Conflicts of interest are the kind of ethical problems most likely to arise. The very nature of trusteeship prohibits a trustee from any breach of his/her fiduciary duty.  However, conflicting interests can and do arise when no direct, or even at times indirect, financial benefit is either clearly visible or likely to occur.  Some conflict may exist when a trustee or his/her spouse serves as a director, officer, shareholder or key employee of a company with which the College does business. It is the public's perception of these connections that can be as damaging to the Board and the College itself as the actual acquiring of personal gain.

Confidentiality of Board discussions relating to certain Board action is essential. Executive sessions are, therefore, closed to the public. Trustees should be discreet and avoid reporting any part of the Board discussions to the press or other persons.

The Oneida County Attorney is charged with providing legal counsel and services to Oneida County. Since Mohawk Valley Community College is sponsored by Oneida County and, therefore, constitutes an agency of the County, the County Attorney will provide all legal services unless a conflict of interest exists, and counsel on behalf of the College, unless clear benefit will be provided by turning to outside counsel. All such use of outside counsel must receive approval by the Board of Trustees.

  1. The Board of Trustees is committed to action by the Board as a committee of the whole. Standing Committees will, therefore, not be appointed, unless done so at the discretion of the Board Chair with support of the majority of the Board for a period of one year. Ad Hoc committees may be appointed for specific purposes, but in all cases the total Board will be informed of the meeting dates and times for said ad hoc committee meetings. 
  2. The Chair shall, from time to time, appoint such special committees as he/she shall determine are required to properly fulfill the functions of the Board.
  3. The Chair shall be a member ex-officio of each committee.

A list of committees is available on this page under "I. By-Laws."

Trustees who retire from the Board and/or decline appointment for another term, may be granted emeritus status by Board resolution, with all rights and privileges of a member of the Board, with the exception of the right to vote.

  1. The by-laws and policies of the Board of Trustees of Mohawk Valley Community College may be amended, repealed or added to, upon motion made in writing for that purpose by any member of the Board or upon recommendation of the President. Any such motion shall not be voted upon until the next regular scheduled meeting, after it has been formally presented to the Board in writing for a first reading. A majority vote of the whole Board shall be required for the adoption of any amendment, alteration, repeal, or addition to these policies.
  2. Any policy not required by law, may be suspended by the majority vote of all members of the Board (that is, six out of ten) but such suspension shall only be in effect during the meeting at which such suspension was voted.

The Board of Trustees is committed to the professional development of faculty and staff at the College and also to their own development as board members. New County and Governor appointed board members will complete an orientation program as directed by the Board chair and facilitated by the College President. Board members will also commit to the following:

  • Participate in a minimum of one board development retreat per year.
  • Attend a minimum of one New York Community College Trustees (NYCCT) Association Institute once every three years.
  • Attend a minimum of one American Association of Community College Trustees event once every seven years.
  • Attend other community college professional development opportunities as appropriate.

The Board of Trustees shall approve all changes to Board policies as presented by the Governance Committee of the Board. The Governance Committee shall consist of the Chair, the Vice Chair and Past Chair. The Governance Committee will establish a schedule for the oversight and review of all Board policies prior to presentation to the full Board for action. The process for approval is available on this page under the "I. By-Laws" section or in the Office of the President.

Mohawk Valley Community College shall maintain the accountability standards as required by federal and state law, the State University of New York, and maintain accredited status by the Middle States Commission on Higher Education (MSCHE).

The Mohawk Valley Community College Board of Trustees oversees the relationships associated with the operation of all affiliated organizations that exist for the benefit of the College. The Board of Trustees ensures that the College President creates and maintains an effective and productive relationship with all affiliated organizations, approves the long-range plans and priorities for funding, ensures that financial and personnel resources are available for the operations, and participates all activities to develop the overall financial health of all affiliated organizations.

The Mohawk Valley Community College Board of Trustees is committed to fulfilling the College mission, vision and goals as set forth by the strategic plan. As such, the Board is committed to providing accessible, high-quality educational opportunities that meet the diverse needs of our students. As the community’s college, the Board of Trustees believes student success can be achieved through local partnerships, transfer and career pathways, and personal enrichment opportunities.

The Board of Trustees shall charge the President with developing and overseeing a robust and meaningful strategic planning process for the College. In the context of a dynamic and ever-changing external environment, strategic planning is essential to keep the College focused on clear priorities with measurable objectives. The Strategic Plan shall be informed by regular assessment measures, shape departmental planning, and guide the effective allocation of institutional resources. The Board shall be informed on a regular basis of progress on the implementation of the Strategic Plan.

II. Personnel

The policies of the Board of Trustees of Mohawk Valley Community College shall supplement each contract of employment executed on behalf of the College and shall constitute the terms and conditions of employment. Violation of any policies and procedures shall be a cause for disciplinary action except as the Board shall otherwise provide.

The Board of Trustees shall adopt a proposed College Staffing Plan annually in conjunction with the College’s budget. The staffing shall include but is not limited to, all proposed budgeted position titles and applicable position number.

The President shall make recommendations for appointment to the Board of Trustees in accordance with the College’s Hiring Process on this page under "II. Personnel."

College employees and Board members shall not participate in the hiring or supervision, or evaluation of any close relative. Procedures and guidelines describing the parameters of this policy are published on this page under "II. Personnel" and on file in Human Resources office.

Any college officer or employee who has, will have or later acquires an interest in any actual or proposed contract with the college of which he is an officer or employee, shall publicly disclose the nature and extent of such interest in writing to the Board of Trustees thereof as soon as he has knowledge of such actual or prospective interest.

No college officer or employee shall be interested financially in any contract entered into by the college pursuant to Sections 800-808 of the General Municipal Law. This also precludes acceptance of gratuities, financial or otherwise, by the above persons, from any supplier of materials or services to the college (Limit $75).

The College endorses the belief that all employees of Mohawk Valley Community College must practice honesty and integrity in fulfilling their responsibilities and comply with all applicable laws and regulations. It is the responsibility of all officers and employees of the College to adhere to professional ethics, as established by Article 18 of the State’s General Municipal Law, and all other Board Polices and to report violations or suspected violations in accordance with established procedures, which are found on this page under "II. Personnel" or on file in the Human Resources office.

On-campus solicitation for the benefit of an employee, non-employee or for an outside organization shall be made only with the consent of the appropriate administrator to be identified by the President. 

 

Certain individuals who have brought great credit to themselves, their professions, and this College are eligible to be recognized by having the title “Emeritus” conferred upon them following their retirement from the institution. Others, who have brought great credit to themselves, their professions, and this College are eligible to be recognized by having the title “Distinguished Retiree” conferred upon them following their retirement from the institution. Procedures outlining the specific positions eligible within the College for either honorary title, and the processes by which these titles are conferred are published on this page under "II. Personnel" and on file in the President’s office.  

Mohawk Valley Community College is committed to maintaining a drug-free environment in accordance with the Drug-Free Workplace Act of 1988, and will not tolerate the unlawful possession or use of controlled substances on its campuses. The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited. Compliance with the provision of this policy shall be a condition of employment at MVCC.

In accordance with the Family and Medical Leave Act of 1973, Mohawk Valley Community College will grant an eligible employee unpaid FMLA leave following established procedures. Procedures are found on this page under "II. Personnel" or on file in the Human Resources office.

Members of the faculty, administrators and college officers may be appointed as delegates by the Board of Trustees or the President to represent the college on appropriate occasions, but no such delegate may commit the college to any doctrine, policy or action without first obtaining the approval of the Board, through the President. The President and Treasurer are the only individuals authorized to execute contracts in behalf of the college.

Full-time members of the Professional Staff shall take part in either the December or May Commencement exercises at the discretion of the College. Those who are unable to attend must request permission of the President or the President’s designee.

No member of the staff shall receive financial gain from direct dealing of students with regard to the sale, rental, or leasing of books, instruments, lecture notes or similar materials. All such dealings with students shall be handled in the manner prescribed by the Vice President for Administrative Services.

The Mohawk Valley Community College Board of Trustees strongly subscribes to the philosophy of equality of opportunity for all persons regardless of race, creed, color, sex, religion, national origin, ancestry, age, disability, marital orientation, sexual orientation, and veteran status with respect to admissions, educational programs, employment, and campus life.

This commitment, to a strong affirmative action program is required to advance the hiring, promotion, enrollment, retention, and opportunities for business with the College of members of under-represented groups. This commitment will be integrated into all functions of the College and operationalized through the Affirmative Action Plan.

Mohawk Valley Community College is committed to fostering a diverse community of faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities.

Mohawk Valley Community College acknowledges and provides assurance to compliance with The Civil Rights Act of 1964 as signed into law July 2, 1964 by President Lyndon Johnson.

Pursuant to H.R. 7152 of the 88th Congress of the United States of America and U.S.C. §2000D, Mohawk Valley Community College maintains compliance with Title VI Nondiscrimination in Federally Assisted Programs. Title VI §601: “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

Under the FMCSA Title VI Program, additional related non-discrimination authorities prohibit discrimination based upon sex, age, disability, income-level, and limited English proficiency (LEP). 

Mohawk Valley Community College further extends this commitment and does not discriminate on the basis of religion, creed, sex, age, disability, gender identity, sexual orientation, pregnancy, predisposing genetic characteristics, domestic violence victim status, marital status, military status, criminal conviction or retaliation for opposing unlawful discrimination practices. Mohawk Valley Community College is committed in policy, principle, and practice to maintain an environment which is free of intolerance, illegal or discriminatory behavior towards any person. This commitment is consistent with federal and state laws and College policy.  In addition, Mohawk Valley Community College is committed to complying with 49 Code of Federal Regulations (CFR) Part 21 and 49 CFR Part 303 as well as the related Nondiscrimination authorities identified in the FMCSA Title VI Program Assurance, which has been signed by the Mohawk Valley Community College President. See the following link.

Mohawk Valley Community College does not condone and will not knowingly permit sexual harassment. The Board of Trustees expects that all judgments about, and actions toward, students and employees will be based on their qualifications, abilities and performance. This position is in keeping with the spirit and intent of various federal laws and guidelines which address the issue of fair employment practices, ethical standards and enforcement procedures. The procedures in place to assure compliance with this policy are published on this page and on file in the Human Resources office. 

The primary work obligation for all full-time employees will be their primary position at College. Full-time employees should not engage in outside employment if such employment: constitutes a conflict of interest; occurs when employee is assigned or expected to perform assigned duties for the College; or diminishes the employee's efficiency or attention in performing primary work obligation at the institution.

The College endorses the principle of Academic Freedom, desires to foster in its students a respect for differing points of view, and supports the faculty’s freedom to present controversial issues relating to topics in the classroom. It is the policy of MVCC to maintain and encourage full freedom, within the law, of discussion, inquiry, teaching, research, curriculum and program development, and evaluation and assessment. In the exercise of this freedom, faculty may, without limitation, discuss their subjects and contextual material in the classroom. In their roles as citizens, faculty have the same freedoms as other citizens. However, in their extramural utterances, they have an obligation to indicate that they are not speaking for the institution. The College may invite outside speakers representing diverse points of view. In return, it reserves the right to insure that opportunity be provided to challenge these views.
The College reserves the right to enact the following, unless otherwise specified by the collective bargaining units.
  1. It is the intent of the Board to further the philosophy, objectives and purpose of the community college by:
    1. Encouraging the design and production of more effective methods of instruction and learning evaluation through the use of media by:
      1. Providing audio-visual services, material and equipment for instructional purposes.
      2. Providing freedom to market for profit such productions resulting from the use of such instructional resources.
    2. Making available for use by the college all such methods of instruction and learning evaluation designed and produced by staff members by:
      1. Securing the college's right to the use of materials and productions developed by its staff members through the use of its staff services, equipment or materials; and
      2. Requiring reimbursement for costs incurred by the college in the production of materials marketed for profit.
  2. All property rights in books written, instructional materials developed (including workbooks, laboratory manuals, transparencies, audio tapes, video tapes, films, and the like) and equipment designed, developed or invented by any staff member in conjunction with his job or teaching assignment, with any extended time or released time or assigned project authorized or directed by the college, or written, developed or designed prior to becoming a member of the college staff, shall belong to said staff member. Such property rights shall, subject to paragraph four hereto, include:
    1. The right to publish for private profit and the right to copyright any book, manual or printed official material, or any other medium, and
    2. The right to negotiate privately with any person, firm or corporation for the manufacture of any equipment or instructional material and the right to acquire any patent rights which may be obtainable thereon.
  3. The property rights in joint projects of staff members undertaken either as part of a job or teaching assignment, released time or assigned project, or on their own time, shall be shared by the participants in the manner upon which they shall agree, in writing.
  4. Notwithstanding the property rights of any staff member in any book, instructional materials or equipment published, developed, or designed by said staff member while he/she is a staff member of the College, in conjunction with his/her job or teaching assignment, with any extended time or released time or assigned project authorized or directed by the college. Mohawk Valley Community College shall have the right, for any bona fide educational purpose, to use or purchase said book, instructional material or equipment regardless of copyright or patents thereon and exclusive of any royalties, commissions or other pecuniary profit to the applicable staff member.
    The college shall be reimbursed from any royalties, commissions or other pecuniary profit received by said staff member to the extent and amount that the College paid for that part of the project or program which resulted in the creation of the book, instructional material or equipment, not to exceed the staff member's pay rate for his/her particular salary category and such other costs as may be involved in the project.
    Once such reimbursement has been made, all royalties, commissions or pecuniary profit thereafter earned by the sale of any said book, instructional material or equipment to any purchaser thereof shall belong exclusively to the staff member who published, developed or designed said book, instructional material or equipment.
  5. Employment of any staff member by the college binds that staff member to the Board Policy described herein.
Individuals requesting use of a College vehicle or who may be assigned a College vehicle in the course of their job responsibility must possess a valid NYS driver’s license for the class of vehicle to be driven and, when necessary, participate in the License Event Notification Service program, and undergo appropriate driver instruction to ensure safe operation of said vehicle(s). The College administration will be responsible for the development of and periodic update of procedures setting forth guidelines to be followed and shall ensure that such procedures are consistent with applicable SUNY requirements.

Mohawk Valley Community College is committed to providing an environment free from threatening behavior and acts of violence. The College will not tolerate violence or threatening behavior of any type, from any source including MVCC employees, students, partners, or the general public visiting MVCC property. MVCC will respond promptly to any threats, acts of violence or acts of aggression that occur on our campus. 

Employees who commit a violent act or threaten to commit a violent act may be subject to corrective or disciplinary action, up to and including termination, in accordance with existing collective bargaining unit agreements, and shall be prosecuted to the full extent of the criminal laws.  Any individual who makes a substantial threat, exhibits threatening behavior or engages in violent acts on College property shall be subject to removal from the premises as quickly as safety permits. Procedures are found on this page under "II. Personnel" or on file in the Human Resources office.

  1. Grievance Procedure
    Excluded Administrative Staff grievances will be addressed promptly and equitably at the lowest possible administrative level. The documented procedures to be followed, in this regard, are published on this page under "II. Personnel" and on file in the Human Resources office.
    Individuals may request a review of termination or disciplinary action taken against them by presenting facts orally to their immediate supervisor's superior (in most cases, a Vice President or the President) within 30 calendar days of the action. These actions will follow the established Grievance Procedure. 
  2. Sick Leave Donation
    The College will establish and maintain an Administrator Sick Leave Donation program, providing a means to fundamentally assist Excluded Administrative Staff from being subject to loss of income during an extended absence from work. The procedures prescribed for this program are published on this page and on file in the Human Resources office. 
  3. Reversion
    Excluded Administrators, with prior continuing or career appointment, are eligible to return to a continuing or career appointment position previously held within the College, following established procedures.
Each excluded administrative staff member shall accrue and utilize accrued sick leave in accordance with College procedures which are available in the Human Resources Office.

Excluded Administrative Staff who retire from the College with a minimum of ten (10) years of service, and who are at least fifty-five (55) years of age, shall be eligible for retiree health insurance coverage in accordance with College procedures.

All other eligible retired employees will first receive health insurance benefits under the conditions specified in the appropriate collective bargaining agreement.

If no such conditions are specified in the appropriate collective bargaining agreement, or once those benefits are exhausted, those retired employees who are not yet Medicare eligible will be enrolled in the same health insurance (medical and dental) plans as Excluded Administrative Staff, or when the retired employee become Medicare eligible will be enrolled in the College’s prevailing group Medicare plan.

Resignations will be reported to the Personnel Committee at least once a semester or as otherwise deemed necessary.
The College reserves the right to issue discipline to an excluded administrative staff member. Discipline may occur when an excluded administrative staff member violates applicable laws, policies and procedures and/or fails or refuses to perform the functions of their position as provided for in their job description or as otherwise directed. The College may place an excluded administrative staff member on administrative leave with or without pay and/or terminate employment. The process for discipline is available on this page under "II. Personnel" or in the Office of the President.
Sabbatical leave for professional development may be made available to Excluded Administrative Staff upon recommendation of the President and as authorized by the Board of Trustees. Sabbatical leave may be granted for planned travel, study, formal education, research, writing or other experiences of professional value. Eligibility guidelines and procedures are available on this page or on file in the Human Resources Office. Sabbatical leaves for other employees are defined in the appropriate collective bargaining agreement and are available in the Human Resources Office.

Use and abuse of alcohol and drugs has a detrimental effect on the productivity, attendance, and health of our College community. As a public employer, we must protect the safety and welfare of all members of our College community.

It is the policy of the College that employees will be subject to criminal, civil and disciplinary penalties if they distribute, sell, attempt to sell, possess or purchase controlled substances while at the workplace or while performing in a work-related capacity. Such illegal acts, even if engaged in off duty, may result in disciplinary action. Where permitted, an employee may possess and use a controlled substance which is properly prescribed for him or her by a physician.

The Mohawk Valley Community College Board of Trustees recognizes the ever-changing nature of society and the complex environment in which the College operates. As such, the Board is committed to a comprehensive employee enrichment and professional development program. The President shall oversee and facilitate a program that provides opportunities for faculty and staff to update their skills, gain exposure to emerging trends, and share common learning experiences to strengthen the individual talent and the sense of a collaborative and affirming community at the College.

The Mohawk Valley Community College Board of Trustees is committed to a comprehensive employee recognition program. The President shall oversee and facilitate a program of recognition that encourages excellence, innovation, teamwork, and commitment to students, community, and the organization as a whole.
Free speech and peaceful assembly are fundamental to the purpose of a College as a center for open inquiry in the search for knowledge and insight. Mohawk Valley Community College is strongly committed to the protection of these rights. However, these rights bring with them a concurrent obligation to maintain an atmosphere conducive to scholarly pursuits and respect for the rights of all individuals. Guidelines outlining the rule, applicability, and procedures regarding assembly, picketing, or demonstrating on College property are available on this page under "II. Personnel."

III. Students

Mohawk Valley Community College is committed to fostering a diverse community of faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities.

Mohawk Valley Community College does not discriminate on the basis of race, color, national origin, religion, creed, sex, age, disability, gender identity, sexual orientation, pregnancy predisposing genetic characteristics, domestic violence victims status, marital status, military  status, domestic violence victim status, criminal conviction or retaliation for opposing unlawful discrimination practices. Mohawk Valley Community College is committed in policy, principle, and practice to maintain an environment which is free of intolerance, illegal or discriminatory behavior towards any person. This Commitment is consistent with federal and state laws and College policy. See the following link.

Free speech and peaceful assembly are fundamental to the purpose of a College as a center for open inquiry in the search for knowledge and insight. Mohawk Valley Community College is strongly committed to the protection of these rights. However, these rights bring with them a concurrent obligation to maintain an atmosphere conducive to scholarly pursuits and respect for the rights of all individuals. Guidelines outlining the rule, applicability, and procedures regarding assembly, picketing, or demonstrating on College property are available on this page under "III. Students."

 

Mohawk Valley Community College is committed to providing post secondary educational experiences to each person who can benefit from them. The College is committed to providing each student with the educational programs and support services that will allow them to fulfill their potential, if they are willing to contribute their own enthusiasm and energies.

MVCC's "Open Door" policy does not guarantee enrollment in an individual's specific chosen program, where legitimate entrance requirements and space limitations must be considered. It does, however, guarantee that every applicant who is a high school graduate in the year prior or a veteran, regardless of high school graduation date, and who is a resident in Oneida County, will have access to instruction in the college.

  1. Matriculated Candidates
    A matriculated candidate for a degree or certificate is a student who has filed an application to be admitted to degree or certificate candidacy, and has been officially accepted and has registered for the specific term for which he or she has been accepted.
  2. Non-matriculated Registration
    A non-matriculated student is one who has enrolled in one or more courses, but has not been admitted as a degree or certificate candidate in any registered program within the College.
  3. Admission While in High School – Early Entry Programs
    Early Entry Programs allow high school students to acquire degree credits for advanced college standing; allows the student the opportunity to enroll in areas of study at the college not available at the high school; allows the student the opportunity to enroll in courses that are prerequisites to college admission and which are not available at their high school, to broaden and enrich their high school program.
  4. Foreign Student Admission
    The college encourages applications from qualified students from other countries. MVCC welcomes the contributions to the intellectual and social life of the college and community made by students from other cultures. 

The College will establish a student financial aid program in accordance with all applicable federal and state guidelines. Procedures applying to this policy will be found in The Financial Aid Office or on this page.

MVCC complies with all Federal regulations with regard to anti-discrimination and equal opportunities for the person with a disability. The Disability Services Office is responsible for the provision and/or cooperation of disability-related services.

 

MVCC believes in the core values and ethics that are so vital to all local, regional and global communities. Being a member of the Mohawk Valley Community College community requires a commitment to these values including, but not limited to civility, personal accountability, professional and academic ethics, personal integrity, dignity for self and others, fairness, honesty and respect for self and others. Based on the Student Code of Conduct and Commitment to Civility, the rules and regulations below govern the relationship between students and the College.

Students, faculty and staff of the MVCC College community shall be familiar with the Code of Conduct. This Code of Conduct governs the conduct of students in or on College facilities or online platforms and students’ conduct at any College off campus activity, event, trip or study abroad program. This Student Code of Conduct shall also apply to students’ conduct on and off the College campuses that adversely affects the College community or poses a safety concern to the College community.

MVCC defines “Student” as:

Student is defined as persons currently registered for College credit/equivalent courses at Mohawk Valley Community College, either full or part-time. Students are subject to all of the rules, regulations and procedures of the College including but not limited to the Student Code of Conduct. The status of student becomes null and void upon withdrawal from the institution or any administrative revocation of this standing.

College Rights

  • To establish criteria and standards for accepting, advising, counseling, teaching, evaluating, graduating, and as necessary, disciplining students.
  • To establish and enforce standards of acceptable behavior for anyone associated with the College.
  • To bring legal or judicial action against any student violating College regulations, policies, and procedures.
  • To provide guidance and direction about student rights.
  • To take action to continue its work as an academic institution.

Student Rights

  • To access services offered by the College.
  • To participate on College committees where Student Government representation is required.
  • To due process in situations involving judicial action.
  • To access an appeal process.
  • To have reasonable privacy except in situations involving personal safety or wellbeing.
  • To benefit from the educational process, free from harassment or disruption.

Regulations

Section 1: General College Regulations

Forms of misconduct that may initiate judicial procedures include, but are not limited to:

CR 1: Any crime or threat of crime because of race, color, creed, national origin, ancestry, gender, age, disability, religion or religious practice or sexual orientation.

CR 2: Dishonesty including, but not limited to, fraud, forgery, furnishing false information, stealing. (Cheating and plagiarism are addressed under the Academic Integrity Policy and Procedure)

CR 3: Obstruction, disruption or prevention of orderly classes, meetings, and other College activities.

CR 4: Damage to or unauthorized use of private or College property.

CR 5: Unauthorized presence.

CR 6: Intimidation, harassment, inflicting emotional distress, physical harm, or threat to anyone.

CR 7: Abusive, obscene, indecent, or lewd conduct.

CR 8: Use, possession, distribution, or sale of controlled or illegal substances at the College.  Possession of paraphernalia commonly used with illegal substances.

CR 9: Use, possession, distribution, or sale of alcoholic beverages except when authorized by appropriate College administrators.

CR 10: Use, storage, fabrication or possession of firearms, explosives, flammables, and noxious chemicals or other items that could be considered or simulate a weapon except where authorized by the College.

CR 11: Failure to comply with reasonable instructions from authorized College personnel.

CR 12: Claiming to speak or act in the name of the College without authorization.

CR 13: Any action which threatens the mental, psychological, or physical health of another person at the College including those actions for the sole purpose of initiation into or affiliation with any organization (hazing).

CR 14: Recording, broadcasting, streaming, or otherwise sharing of private information without authorization of all involved party.

CR 15: Non-permissive recording of another person (“Stephanie’s Law”).

CR 16: Use of social media of other technology to defame, trespass, assault, or inflict emotional distress upon another person or that is otherwise illegal (cyber-harassment, sexting).

CR 17: Violations of other College regulations and policies, including, but not limited to the Tobacco-Free Campus regulations

CR 18: Failure to provide student identification upon request.

CR 19: Students’ conduct on or off College campus that adversely affects the College community.

CR 20: Students’ conduct on or off College campus that poses a safety concern to the College community.

CR 21: Sexual Harassment, Sexual Discrimination, Sexual Violence, Dating/Domestic Violence or Stalking (please see the College’s Title IX Policy and Procedure)

The Student Code of Conduct is subject to change. Refer to the Mohawk Valley Community College website.

Academic Complaint Policy

Definition

The term “academic complaint” shall be used to define a situation in which students perceive that their rights, as guaranteed by the Student Bill of Rights, have been violated.

Preamble

Academic institutions exist for the transmission of knowledge, pursuit of truth, development of students, and general well-being of society. Free inquiry and expression are indispensable to the attainment of these goals. As members of the academic community, students are encouraged to develop their capacity for critical judgment and to engage in the search for knowledge. Institutional procedures for achieving these purposes may vary, but the standards of freedom outlined in the following paragraphs are essential to a community of scholars, teachers, and learners.

Student Bill of Academic Rights

  1. Protection of Freedom of Expression
    Students should be free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course in which they are enrolled.
  2. Protection Against Improper Academic Evaluation
    Students should have protection through orderly procedures against prejudiced or capricious academic evaluation. At the same time, they are responsible for maintaining standards of academic performance established for each course in which they are enrolled.
  3. Protection Against Improper Disclosure
    Information about student views, beliefs, and political associations that instructors acquire in the course of their work should be considered confidential. Protection against improper disclosure is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances, normally with the knowledge or consent of the student.

Faculty Bill of Rights

  1. Protection of the Right to Teach
    There shall be no denial of a teacher’s right to teach in the spirit of free and rational inquiry, or of the teacher’s right to establish appropriate and germane teaching and learning methods.
  2. Protection of the Right to Evaluate
    There shall be no denial of a teacher’s right to make an appropriate evaluation of the kind and degree of knowledge and understanding that a student has achieved.

Release of Student Information

Mohawk Valley Community College takes the release of information seriously. Only the Director of Records and Registration/Registrar or designee makes determinations regarding release of information about past and current students. In order to protect the privacy of students while meeting our obligations, the College will only release limited information to the public or individuals unless law requires or the student approves it. The information that the College can release without student written consent is referred to as “directory information” (please see section H below regarding directory information). Unless a student signs a written request to withhold consent to release directory information, that information may be released, or published, at the College’s discretion. 

Below is a summary of the information contained in the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended. Each request is treated separately and according to the law. Any questions or requests for student information should be directed to the Office of Records and Registration. For additional information regarding FERPA, please visit this page.

Family Educational Rights and Privacy Act of 1974

All requests for student information should be directed to the Office of Records and Registration. Annually the College publishes a statement of the rights specified under the FERPA law as amended. This policy statement constitutes official notice of the following information:

A.   Official educational files containing materials directly related to students, to which the Act gives students the right of access are maintained in the following locations on campus:

Primary Student Files: These records are maintained for degree candidates; some of the records are maintained for other students as well:

  1. The Office of Records and Registration files contain admission materials, correspondence, transfer recommendations, the official academic record, registration records, change of grades, change of majors, credit evaluations, transcripts, and copies of correspondence. These files are  the responsibility of the Director of Records and Registration/Registrar.
    Supplemental Student Files: Records may be maintained for some students as appropriate by the following:
    1. Academic Departments – the appropriate department associate dean
    2. Career, Job Placement, Transfer Office - Director
    3. Office of the Vice President for Student Affairs
    4. Library – Director of Libraries and the Learning Center
    5. Student Financial Aid – Director

B.   The Act stipulates that the following persons or agencies may have access to student educational files without their permission:

  1. College officials, faculty, and staff who have a “legitimate educational interest” (advising, evaluating, preparing recommendations, auditing, etc.) Legitimate educational interest means that the person requesting the information must need it to perform their duties at the college.
  2. Certain Federal and State agencies (U.S. Department of Education; Department of Health and Human Services; Department of Justice; etc.). The FBI, CIA, INS, IRS, etc. with appropriate documentation, subpoena, summons, or as specified in law.
  3. Agencies involved with a student’s application for, or receipt of financial aid.
  4. Organizations conducting studies for educational agencies for the purpose of validating predictive tests, etc.
  5. Accrediting agencies carrying out their functions.
  6. Parents of students who are dependents of their parents for income tax purposes. The College will accept as sufficient evidence, a written statement to this effect along with proof of dependency.
  7. Pursuant to judicial orders.

A record of access to student records by persons or agencies in B.2 and B.7 above will be maintained by the Office of Records and Registration. Students have the right to see this record.

C.   Persons other than those enumerated in B. above wishing access to student educational records must have the student’s written consent. The authorization must specify the records to be released, to whom they are to be released, and be signed by the student.

D.   Official records are kept by the College, as there is a reasonable need for them. After that point, they are destroyed. The Registrar’s record of a student’s academic performance is retained permanently.

E.   Each student has the right to inspect and review the information contained in his or her official educational records as listed in A. above subject to limitations as noted below. To do so, students must make a written request on a form available in the Office of Records and Registration. This request will be honored within 45 days after it is reviewed.

  1. Inspection and review include:
    1. An explanation and interpretation of the record.
    2. The right to a copy of the educational record. The charge for an official transcript of the academic record is $5.00; copies of the records are $.10 per page. A copy may be denied:
      • When a “hold” has been placed on the record because of an unsatisfied obligation to the College.
      • For a transcript from another institution. (The transcript is available from the originating institution.)
  2. The following educational records are not available for the inspection and review by the student:
    1. Financial information submitted by parents.
    2. Confidential letters and recommendations received prior to January 1, 1975.
    3. Confidential letters and recommendations to which students have voluntarily waived rights of inspection and review.
    4. Education records containing information about more than one student. In such cases, however, students will be informed of that information which pertains to them.

F.   If students wish, their right of access to confidential letters of recommendation solicited for transfer, employment, or honors, may be waived. This can be done by indicating a yes/no decision on the recommendation form. Since many writers of recommendation letters feel they cannot be as candid as they would like if the students see their letters, it may be in the students’ best interest to execute the waiver. They may not however, be denied a recommendation on the sole grounds that they have not waived their right of access.

G.   Students have a right to challenge the contents of their record. In general, disputes regarding the contents of files will be handled by informal means. If these means should prove unsatisfactory to the student, the Vice President for Student Affairs may be requested in writing to convene a formal hearing. The Vice President for Student Affairs will appoint a member of the College faculty who has no direct interest in the outcome of the proceeding to hear the case. The hearing shall be held within a reasonable time following the request, and the student shall be afforded a full and fair opportunity to present evidence relevant to the issue raised. The decision shall be rendered in writing by the hearing official within a reasonable period of time after the conclusion of the hearing.

H.   The following data relating to students are considered to be directory information, which may be disclosed by the Registrar’s Office following appropriate procedures.

  1. Name
  2. Address
  3. Telephone number
  4. Date and place of birth
  5. Participation in officially recognized activities and sports
  6. Weight and height of athletic team members
  7. Dates of attendance
  8. Degrees and awards received
  9. Most recent previous educational institution attended
  10. E-mail addresses
  11. Program of study
  12. Full-time, part-time status

I.   Students may request that directory information not be disclosed (subject to same exceptions as in B.) This will prevent the Office of Records and Registration from publishing and/or verifying any information that is included in H. as directory information. This includes information published for commencement, honors and awards received. Confidential holds suppress any disclosure, including job references, degree verification and graduation publications. Forms to suppress Directory Information Release are available from the Office of Records and Registration. These forms are applicable as long as the person remains a student at the college. The hold will not be removed without the written permission of the student.

J.   Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920

 

Public Health Laws 2165 and 2167

All college students who are born on or after January 1, 1957, taking six (6) credit hours or more, must provide proof of immunization or immunity to measles, mumps and rubella (Public Law 2165), and complete the Meningitis Response (Public Law 2167), which is provided in the Health Information Form. Failure to meet any of these requirements will result in the student being withdrawn from all classes 30 days after the start of classes. Students born prior to January 1, 1957, are required to provide proof of age, such as a driver’s license, etc. These students are exempt from providing immunization requirements but must complete the Meningitis Response Form. The completion of the form is mandatory, the meningococcal vaccine is not.

MVCC recognizes medical and religious exemptions as defined by New York State Public Health Law 2165.

Veterans discharged from the Military within the last 10 years should see the nurse if they are having difficulty obtaining their records.

Exemptions for Internet students (online only) are also allowed when they are taking 6 credit hours or more and are not required to be on campus for any group setting, such as quizzes, tests, finals, projects, etc. Student Health Information Forms are available in the Utica Student Health Center, the Utica Admissions Office and the Rome Student Services Office in the Plumley Complex.

New York State Public Health Law 2167 requires colleges and universities to distribute information about meningococcal disease and vaccination to all students. All students must complete a meningitis response form indicating when they were vaccinated or if they are declining to be vaccinated. Either is acceptable.

Student Activities Program

The College provides a wide variety of experiences for its students through Student Government, student clubs, Program Board, and other activity related organizations. The Student Activities Program is co-curricular education, providing first-hand experience in planning, group leadership, committee work and budgetary management. The Student Government is recognized as the student government at MVCC. Student Government has a several purposes:

  • To oversee the expenditure of the Student Activity Fee
  • To act as a liaison with the College for arranging for students to serve on College committees
  • To provide programs to benefit all students

This “hands on” experience, combined with classroom learning, creates a well-rounded college experience for those students choosing to participate in the program. The college encourages individual students and organizations to become engaged on campus in the local community through various means. Community service learning can be a vital part of a student’s education.  For more information, see this page.

MVCC clearly states that it seeks to assure the health and well being of all students. The College is committed to prevention efforts and intervention techniques. The College is also committed to a standard of conduct that prohibits at a minimum the unlawful possession and use or distribution of alcohol and other drugs by students.

Students should remember that the sale, use or even possession of a narcotic or dangerous drug (including marijuana, LSD, or any “narcotic, drug, depressant, or stimulant drug”) constitutes an illegal act, unless expressly permitted by law. Legal authorities are required by their office to investigate and to prosecute whenever there is evidence of such illegal activity, and the College student is not immune from such investigation and prosecution. The College, therefore, will readily cooperate with law enforcement agencies in the upholding of the law and expects that our students will recognize drug abuse for the problem that it is and avoid its dangers. If, unfortunately, a student does engage in such illegal activity, it should be understood that he or she faces not only legal prosecution but also the possibility of disciplinary action through the Student Conduct Judicial Procedure. MVCC’s policy is outlined in the College’s Right to Know publication, available upon request and on the College’s website.

Possession or consumption of alcoholic beverages is not permitted on campus except as per the MVCC Board of Trustees policy. Individuals or groups seeking approval for the use of alcoholic beverages should contact the President’s Office in Payne Hall. New York State laws and all local ordinances regarding the possession, sale, purchase, distribution and consumption of alcohol must be observed at all times on the campus. Students violating the law on the campus may be subject to civil action as well as the campus disciplinary action.
The College will establish graduation requirements in accordance with State Education and State University guidelines, to be found in The Office of Records and Registration or on this page under "III. Students." 
Mohawk Valley Community College will not support or encourage travel of students, faculty and staff to any country listed on the Travel Warning list maintained by the United States State Department. This resolution does not exclude our engaging in “armchair recruitment” from countries that are on the list should the College choose to do so.
Mohawk Valley Community College is committed to an environment that supports the academic success and health of our students. An Interim Medical Withdrawal and/or long-term Medical Leave of Absence due to medical reasons may be deemed necessary for the long term health and wellness of the student. Procedures for this policy can be found on this page under "III. Students."

MVCC does not tolerate rape, sexual assault, or any form of sexual violence.  The College is committed to providing options, support and assistance to victims/survivors of sexual assault, domestic violence, dating violence, and/or stalking to ensure that they can continue to participate in MVCC-wide and campus programs, activities, and employment. Definitions, reporting, and process are available on this page under "III. Students."

The health and safety of every student at the State University of New York and its State-operated and community colleges is of utmost importance. Mohawk Valley Community College (MVCC) recognizes that students who have been drinking and/or using drugs (whether such use is voluntary or involuntary) at the time a sexual violence incident occurs may be hesitant to report such incidents due to fear of potential consequences for their own conduct. MVCC strongly encourages students to report incidents of sexual violence to campus officials. A bystander reporting in good faith or a victim/survivor reporting sexual violence to MVCC officials or law enforcement will not be subject to campus conduct action for violations of alcohol and/or drug use policies occurring at or near the time of the sexual violence.

Mohawk Valley Community College acknowledges the use of social media as an important tool to enhance communication that reflects the vision, mission, strategic plan and values of the College. Social media may only be used in accordance with the policies, procedures and guidelines as set forth by the College.

IV. Financial Resources

The financial and business policies and practices of the community colleges shall comply with article 126 of the Education Law, the Code of Standards and Procedures for the Administration and Operation of Community Colleges under the Program of State University of New York prescribed by the State University trustees, and a manual for community college business offices, and such other instructions as may be appropriate and necessary from time to time as prescribed by the Chancellor of State University or designee.

Pursuant to  article 126 of the Education Law and §602.1 and §604.2 of the Code of Standards and Procedures  for the Administration and Operation of Community Colleges, the Trustees shall approve and implement budgets, establish tuition and fees (within legal limits) and have the records and accounts of the college audited annually by a certified public accounting firm.

All expenditures of College funds must be authorized and purchased according to College procedures. Unauthorized expenditures will not be reimbursed and are strictly the responsibility of the individual. Exceptions require approval of the supervising Cabinet member and the Vice President of Administrative Services. The College will obtain necessary supplies, equipment and services at the best value while upholding a high standard of ethics. The administration is responsible for establishing purchasing procedures at MVCC in accordance with all applicable laws and regulations governing MVCC, the State of New York and the County of Oneida, as outlined in the approved procedure, found on this page under "IV. Financial Resources" or in the Business Office. 
The College will provide travel money for its employees for the purposes of conducting College business or attending conferences and meetings relevant to their jobs. Travel approval and reimbursement shall conform to approved procedure, found on this page under "IV. Financial Resources" or in the Business Office. 

 

According to SUNY Community College Regulation 602.4, the cost of food, beverages and entertainment for College social functions is not allowable for State aid and support by student tuition revenues; expenses relating to refreshments and meals are allowable only for the purpose of conducting official College business. Therefore, refreshments served at meetings and formal training sessions of the College, at College expense, must conform to approved procedure, found on this page under "IV. Financial Resources" or in the Business Office.
Individuals or organizations who wish to sell products or services to College employees may do so only under established procedures, found on this page under "IV. Financial Resources" or in the Business Office.
The College’s tuition refund policy shall be consistent with Section 484B of the Higher Education Act and NYS Code for Community Colleges Section 602.11 “Refund of Tuition and Fees” and any subsequent amends thereto shall be in conformance with Federal Title IV and state guidelines.
  1. Scope
    The following investment policy applies to all monies and other financial resources available for investment on behalf of the Mohawk Valley Community College General Fund.
  2. Objectives 
    The objectives of Mohawk Valley Community College's investment policy are four-fold:
    1. Investments will be made in conformance with all applicable Federal,
      State of New York, and other legal requirements.
    2. Investments shall be made in a prudent manner so as to safeguard the
      funds of the College and minimize risk.
    3. Investments shall be sufficiently liquid so as to allow funds to be available
      as required to meet obligations of the College.
    4. Funds of the College shall be invested in such a manner to insure a
      competitive rate of return.
  3. Delegation of authority 
    The Board of Trustees of Mohawk Valley Community College delegates to the Chief Fiscal Officer the responsibility and authority to adhere to the Investment Policy and related to procedure found on this page or in the Business Office.

The Administration will establish a procedure for executing the transfer of funds within the budget. All transfers above $30,000 will be reported at regular meetings of the Board of Trustees. The specifics relating to this policy can be found on this page or in the Business Office.

Summary

This Policy establishes general guidelines for the proposed “naming “of physical or non-physical assets of Mohawk Valley Community College in recognition of philanthropy or significant contribution for the benefit of the college.

  1. The naming of a physical or non-physical asset of Mohawk Valley Community College is considered one of the highest honors that the college can bestow because of its permanence. The Board of Trustees, upon their own action or recommendation of the College (and the MVCC Foundation where appropriate), is responsible for naming the physical assets of the College. In all cases the proposed naming must reflect the mission of MVCC and be consistent with the interests of the College an institution of higher learning.
  2. The naming of a physical or non-physical asset of MVCC may be appropriate when a significant gift is received for the benefit of the College, directly or through the MVCC Foundation, with the intention to honor the character, service or other positive merits of the donor or the donor’s honoree.
  3. The naming of a physical or non-physical asset of MVCC may be appropriate when a non-monetary contribution is deemed significant by the MVCC Board of Trustees.
  4. A physical or non-physical asset may be named on behalf of a living or deceased individual or legal entity. Buildings, campus grounds or other physical facilities will not be named for individuals currently employed by the University or the State of New York, Oneida County or MVCC unless a donor other than the honoree provides a sufficient gift (as per the approved naming guidelines) in honor of that individual.
  5. The naming of a physical or non-physical asset in recognition of a donor or a donor’s honoree implies a promise to that donor that the name will not be modified or appended by the College and that the asset will be permanently maintained for its foreseeable useful life. If change is unavoidable, that an alternative means of recognizing the donor or honoree will be determined by the  joint approval of the Board of Trustees and the College President.
  6. All combinations of gifts, pledges and irrevocable deferred gift arrangements are acceptable forms of philanthropy to support naming commitments. With respect to deferred gifts, while the naming commitment may be immediate, the required deposit amount shall be increased in order to reflect the immediate honor bestowed by the naming despite the delay in the MVCC Foundation receiving gift.
  7. To support the naming of a non- physical asset (e.g. center, institute, program, academic unit) through the establishment of an endowment, the amount of the endowed gift should be sufficient to generate annual earnings  (at a rate not less than 5%) that would be necessary to sustain the non-physical asset on a permanent basis.
  8. To support the naming of annual term funds for faculty support, financial aid or other funding priorities, the donor should commit to providing an annual gift at least equivalent to the income from an endowment fund required to sustain the non-physical asset for a fixed period, typically three to five years.
  9. Situations may occur that would warrant removal of a name from a physical or non-physical asset at MVCC. At any future time, an inquiry by the Board of Trustees may determine that the parameters under which the naming was bestowed have changed and the naming no longer is consistent with MVCC’s mission as an institution of higher learning. The responsibility and authority to remove a name must be exercised jointly by the Board of Trustees and the College President.
    Such naming shall conform to approved procedure, found on this page or in the President’s Office. 
The Board of Trustees of Mohawk Valley Community College will periodically review the College’s roster of service providers, including, but not limited to, those that provide legal, insurance, financial services, audit, and consulting services. As appropriate, and as contracts expire, the Board may request that a formal RFP (request for proposal) be issued for future contracts of these services.
The College’s Identity theft prevention program is in accordance with the Federal Trade Commission’s Red Flags Rule, which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003. The administration is responsible for the establishment of procedures for the prevention of identity theft, found on this page or on file in the Business Office.

Whenever deemed necessary by the President of MVCC (or by the MVCC President’s designee) during an emergency situation or if a state of emergency has been declared by the NYS governor, Oneida County Executive, City of Utica mayor, or any other public official/agency, with the authority to declare such emergency, including law enforcement agencies, or by the MVCC Board of Trustees, the MVCC President (or the MVCC President’s designee) shall have the authority to suspend existing MVCC purchasing/procurement policies until such state of emergency is ended. An emergency purchase/procurement may be considered necessary when an urgent and unexpected situation occurs where there is a need to preserve health, public safety, or the conservation of public resources that may be at risk.

It is the intent of the MVCC Board of Trustees to maintain sufficient financial resources to effectively respond to unexpected fluctuations in revenues and expenditures. Therefore, the MVCC administration will act to maintain an unrestricted/inappropriated/unreserved fund balance equivalent to range of 5% to 15% of the College’s unrestricted annual budget when the proposed annual budget is presented for approval each year. This is the fund balance range recommended by the NYS Comptroller's Office, the Middle States Commission on Higher Education, and SUNY Administration. If this measure is not met, the President and the College administration will prepare and deliver to the Board of Trustees Audit & Finance Committee a plan to bring the College into compliance with this policy.

V. Physical Resources

Mohawk Valley Community College is committed to providing its employees, students and partners with current technology and computing resources (i.e. computers, laptops, electronic mail, the Internet, and related electronic products). These resources are provided to employees, students and partners to provide support for their jobs and education, and are to be used for legitimate business or academic purposes in serving the mission, vision and purpose of the College. 

Information Systems, defined as all Internet/Intranet/Extranet-related systems, wired and wireless, including but not limited to computer and telephone equipment, software, operating systems, electronic files, databases, data and image storage media and user-accounts which provide services, are the sole property of MVCC and are made available to the MVCC community for appropriate use only.

All appropriate use of any computing resources as described above shall follow established Information Technology procedure. Each authorized user in the College community must comply with MVCC’s standards for appropriate use as expressed in the procedure, which strives to protect employees, students, partners and the College from illegal or damaging actions committed, either knowingly or unknowingly, by individuals who use these resources.  The procedure may be found on this page under "V. Physical Resources" or in the Information Technology Office.

Rules governing maintenance of public order on the Utica and Rome campus and other property used for educational purposes by Mohawk Valley Community College shall be established and maintained by the administration of the College and are found on this page or in the Public Safety Office.
Visitors are welcome on campus. However, they are expected to abide by the same rules that apply to students, where applicable. Action, including expulsion, may be taken against any and all persons who loiter and have no proper or acceptable reason for presence on campus.
The serving and possession of alcoholic beverages on all MVCC property is prohibited. Exception to this policy can be made with the written approval of the College President or his/her designee. Alcohol policy procedures are documented and can be found on this page or in the President’s Office.

A principle responsibility of the College is to provide a safe environment for students, faculty, and the public. The College shall establish and maintain a set of procedures to insure this responsibility is met. These procedures may be found on this page or on file in the Public Safety Office.

Campus Traffic and Parking Regulations

Use of the roadways and parking areas is a privilege restricted to persons who have a direct relationship with the College. The object of these regulations is to provide more effective and convenient use for all. Parking is permitted only in designated areas. Regulations are enforced throughout the year, including vacation periods. Parking regulations can be found on this page or in the Public Safety office.

Any unauthorized use of College facilities is prohibited. The primary use of College facilities is academic. No activity should conflict with the normal teaching and learning programs conducted by the College. Activities should be consistent with the mission of the College. The administration will establish and maintain a set of procedures consistent with this policy.  Procedures for use of College facilities can be found at (link) or in the Office of Events.

Domestic animals are not allowed in College buildings with the following exceptions:

  • service animals as defined by the Americans with Disabilities Act (ADA);
  • animals used in research and teaching;
  • animals allowed as pets under any Dorm Corporation pet policy agreement for full-time staff or faculty-in-residence
  • animals participating in a function or event sponsored by or permitted by the College
  • animals performing official law enforcement functions

Any domestic animals on College grounds must be in the control of their owners in accordance with the ordinances of the Cities of Utica and Rome. Under no circumstances should animals be allowed to run loose or be tied to buildings, handrails, trees, bicycle racks, or other objects. Owners of domestic animals will be responsible for any damage incurred by their animals to College grounds or facilities. Any infractions or complaints regarding infractions should be brought to the attention of Public Safety (5566). Public Safety will arrange to remove unauthorized animals from campus without notice. For reasons of health and sanitation, students may not keep pets of any type in the residence halls, other than as provided for through documented Dorm Corporation policy.

“The College shall reserve the right to not provide access to College facilities to any non-college organization or individual whose purpose is to provide a program or service that operates in conflict or competition with the mission or any program or service of the College.”

The Board will work with the administration to develop and maintain a master plan per SUNY guidelines. The Board shall adhere to the master plan in guiding all major capital projects. The master plan shall be reviewed periodically and updated as needed.

Smoking and all tobacco and tobacco-related products are prohibited on all College premises, which are defined as all buildings, facilities, and grounds owned, used, leased, operated, controlled or otherwise supervised by the College. Up-to-date procedures for the tobacco policy – effective August 15, 2016.
Mohawk Valley Community College acknowledges the use of social media as an important tool to enhance communication that reflects the vision, mission, strategic plan and values of the College. Social media may only be used in accordance with the policies, procedures and guidelines as set forth by the College.

VI. Academic Affairs

Degrees

Four Associate degrees will be granted by Mohawk Valley Community College:  The Associate in Arts; The Associate in Science; The Associate in Applied Science; and The Associate in Occupational Studies.

Students completing a college or university parallel curriculum will be awarded theAssociate in Arts degree or the Associate in Science degree.

Students completing a two-year career curriculum will be awarded the Associate in Applied Science degree or the Associate in Occupational Studies. 

General Requirements can be found on this page.

Certificate Programs

The college offers certificate programs made up of degree credit courses leading to technical proficiency in specific fields. Students completing a certificate program may apply credits earned toward the associate degree for which it is appropriate, providing all entrance requirements are met.

Micro-Credentials

The College offers credit bearing micro-credentials that consist of three to five courses with a minimum of nine credit hours. Students successfully completing a micro-credential will be able to demonstrate specific skill competencies embedded in certificate and degree programs. Micro-credentials are stackable and serve as momentum points for student success. The complete procedure is available on this page under "VI. Academic Affairs."

The minimum allowed length of class periods and definition of credit hours will follow SUNY policy. The class schedule and length will be defined in compliance with the SUNY policy. The normal length of class is 750-minutes of instruction per course contact hour spread throughout the semester during the assigned class time.

For purposes of determining grade point averages, grades are numerically evaluated as follows:
A = 4     B = 3     C = 2     D = 1     F = 0

Grade  Signifies           Grade Points

A          Excellent          4.0
B          Good                 3.0
C          Satisfactory     2.0
D          Poor                  1.0
F           Failure               0.0

Scholastic Standards

A final grade report is prepared for each student at the end of each term.  This grade report lists the student's record for the immediate past term and also lists his or her cumulative average. 

Grades consist of the following:
A  Excellent
B  Good
C  Satisfactory
D  Poor
F  Failure
W  Withdrawn prior to the official last date established by the Office of Records and Registration

S  Satisfactory (midterm only)
U  Unsatisfactory (midterm only)
I  Incomplete (temporary)
ON  Ongoing
AU  Audit
NR  is not a grade, but a symbol indicating that a grade was not submitted.

Honors

The Vice President for Learning and Academic Affairs shall set the criteria for President’s List, Vice President’s List, and Graduation with Honors.

Freshman - A student who has completed fewer than 30 credit hours.

Senior - A student who has completed 30 or more credit hours.

Full-time - A student who takes 12 credit hours in a given semester.

Part-time - A student who takes fewer than 12 credit hours in a given semester.

All students at MVCC are expected to make reasonable progress toward the completion of a degree or certificate.

Their academic performance will be reviewed and appropriate action taken in accordance with Standards of Academic Progress which can be referenced on this page or in the Vice President for Learning and Academic Affairs office.

Attendance is expected at all sessions.  The Board recognizes the primacy of class attendance to the achievement of student success and completion.  Therefore, it is policy that all faculty will establish clear attendance policies for each class and promulgate same in their syllabi.

State University of New York regulations require evidence of pursuit of prescribed course work.  Students who fail to satisfy those regulations may be deleted from the class roster on the official census date.

The development of the dates of operation of the college is the responsibility of the Vice President for Learning and Academic Affairs.  Final approval of the Academic calendar rests with the Board of Trustees.

The Academic Calendar shall appear on this page.

Procedures for changes in courses, options and programs offered by the college can be found in the Vice President for Learning and Academic Affairs Office or on this page under "VI. Academic Afairs."
Students transferring to Mohawk Valley Community College from other regionally accredited institutions of higher learning or providing documentation of appropriate instruction may receive whole or partial credit for college courses completed. Acceptance of transfer credits is the prerogative of the appropriate college academic department. The complete procedure is available on this page.
As part of an overall commitment to timely program completion and support for returning adults, the administration will develop procedures to allow for the evaluation of Credit for Life Experience that maintain the academic integrity of the College.
The college is committed to a spirit of intellectual inquiry rooted in the ethical behavior of its participants. This means that certain acts which affect the integrity of learning are not permissible. Engaging in dishonest or unethical behavior may result in disciplinary action. The procedure can be found on this page.

The College’s Academic Amnesty policy allows students, returning after a four-year or longer absence, a one-time opportunity to have previous unsatisfactory grades removed from the calculation of the GPA. For regulations and procedures, see the Student Handbook.

Any research proposal must be forwarded to the Office of Institutional Research and Analysis for review and approval by the Research Review Team.

The Vice President for Learning and Academic Affairs will appoint qualified individuals to fill part-time/adjunct teaching positions as may be needed to successfully carry out the mission of the College. It shall be the responsibility of the hiring supervisors to follow appropriate hiring procedures and select candidates that meet the approved criteria for adjunct faculty minimum qualifications

Program goals and supporting learning outcomes shall be developed for each degree and certificate: these shall demonstrate linkage to the College Mission and/or the College-wide Competencies. All course outlines shall contain student learning outcomes which are assessed as appropriate to the courses and programs. In addition, students are assessed for general education skills in those courses approved for the SUNY Assessment Initiative. The faculty is expected to be involved in the assessment of student learning and is encouraged to use a variety of direct and indirect measures for this purpose. MVCC believes that assessment data should be shared appropriately for the purposes of program improvement and student success, not for individual or collective evaluation.