Plan Event

How to Plan a DGV Event

This webpage has been created to clarify the difference between Campus Events DGV Events and Ad-Hoc DGV Events, inform the college community of proper protocol for creating DGV events, and to explain who is responsible for what.

Campus Events DGV Events

Events planned and coordinated a semester in advance, by members of the Cultural Events Council, for placement within next semester’s Campus Events brochure.

  • The Cultural Events Council has its own sub-committee that approves/disapproves DGV designation.
  • The Events Office is responsible for all room assignments, technical setup, and event organization.
  • The Events Office is responsible for the coordination of day-of-event student DGV registration (DGV “swiping”).

Ad-Hoc DGV Events

Events planned and coordinated during the semester, by members of the college community, after the Campus Events brochure has already been designed and printed.

“Ad-Hoc Event Organizer” = Individual who planned the ad-hoc DGV event

  • The Diversity and Global View (DGV) sub-committee must approve/disapprove DGV designation.
  • The Ad-hoc DGV event organizer should email DGV for information on how to submit your event for ad-hoc DGV approval (events must be submitted two-weeks prior to event).
  • The Diversity and Global View ad-hoc approval sub-committee will notify the ad-hoc DGV event organizer on the status of DGV designation (whether or not it is approved and why).
  • The ad-hoc DGV event organizer is responsible for the coordination of room assignments, technical setup, DGV recording (or "swiping"), and overall organization.

Utica Campus

  • Contact Facilities and Operations (x5396 or UticaRooms) to check-on, book, and confirm rooms on the Utica campus.
  • Contact the   Events Office (x5720 or Events) to check-on, book, and confirm Schafer Theater on the Utica Campus.
  • Contact the Technical Assistants/Events Office (x5846 or x5757) for technical assistance within IT225 or CC116.
  • Verify availability of technical staff ahead of time to ensure that staff is available for your event.
  • It is suggested that you have a part-time professional budget line in case non-budgeted personnel are required.

Rome Campus

  • Contact Office of the Dean (x7700 or RomeRooms) to check-on, book, and confirm rooms on the Rome campus.
  • Contact Rome IT/Media Help Desk (X7715 or RomeMedia) for technical support.
  • Verify availability of technical staff ahead of time to ensure that staff is available for your event.
  • It is suggested that you have a part-time professional budget line in case non-budgeted personnel are required.

PLEASE NOTE

The ad-hoc DGV event organizer is responsible for the coordination of day-of-event activities up to and including student DGV registration (DGV “swiping”). Once your ad-hoc DGV event is approved, the DGV ad-hoc sub-committee will supply you with day-of-event instructions on how to “run” a DGV event.