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The well-established laptop disbursement and return process created in spring 2020 will continue.  Currently there are approximately 130 laptops available to be loaned and the Student Support Advisors are proactively identifying students who are in need prior to the beginning of the semester to ensure no lost instructional/learning time.

While the laptop loaner program will accommodate many/most students, there is the likelihood that the College will not have adequate resources for all students in need.  Also, while the laptop computers have the ability to accommodate the needs of many students, there will still be student populations that require access to software packages  that are unavailable on the loaned machines and reliable broadband internet. These populations are being accommodated by temporarily converting the following spaces into open computer labs:

Room

Capacity

Software

Time

ST115

12

STEM/General

8:30am-4:30pm MTWRF

WH149

10

STEM/Art/General

8:00am-10:00pm MTWR, 8:00am-6:00pm F & 10:00am-2:00pm Sat.

WH150

10

Web Design/General

8:00am-6:00pm MTWRF

Utica Library

25

General/Adobe

8:00am-6:00pm MTWR &

8:00am-4:00pm F

Learning Commons

25

General/Adobe

8:00am-6:00pm MTWRF & 10:00am-2:00pm Sat.

Rome Library

25

General/Adobe

8:30am-4:30pm MTWRF

 

Computer usage will be closely monitored and total capacity will be adjusted based upon student need.

Because the College transitioned the academic and support services to alternative delivery, refunds will not be provided. Any student who has chosen to withdraw and feels that they have a legitimate reason for doing so may request a tuition appeal through the normal procedures outlined here.

Students are highly encouraged to apply for MVCC's C.A.R.E.S. Emergency Relief Grants that provide funds to students facing unexpected financial difficulty, emergency, or one-time hardships due to COVID-19, such as food, housing, course materials, technology, healthcare, and child care. Grants awarded do not need to be repaid. More info and how to apply can be found here: 

https://www.mvcc.edu/financial-aid/cares/

The College moved from a largely in-class environment to almost 100% alternative deliverye. Even prior to the additional technology and student support costs necessary due to COVID-19 purchases, the total income generated by the fees did not cover the total cost of expenditures. No refunds will be issued.

Students are highly encouraged to apply for MVCC's C.A.R.E.S. Emergency Relief Grants that provide funds to students facing unexpected financial difficulty, emergency, or one-time hardships due to COVID-19, such as food, housing, course materials, technology, healthcare, and child care. Grants awarded do not need to be repaid. More info and how to apply can be found here: 

https://www.mvcc.edu/financial-aid/cares/

The College is continuing to provide programming in an alternative format. No refunds will be issued. Please refer to the Program Board social media accounts and the Hawks Life app for the daily and weekly programs and activities that are available.

Students are highly encouraged to apply for MVCC's C.A.R.E.S. Emergency Relief Grants that provide funds to students facing unexpected financial difficulty, emergency, or one-time hardships due to COVID-19, such as food, housing, course materials, technology, healthcare, and child care. Grants awarded do not need to be repaid. More info and how to apply can be found here: 

https://www.mvcc.edu/financial-aid/cares/

Any combination of eight events and tutorials will be counted (Up to 8 online tutorials will count for graduation this semester.)

This is the migration of classroom and face-to-face instruction to some form of asynchronous or synchronous distance learning method. This can be online or other forms such as videoconference, YouTube, or other technology-supported formats.

All of the College’s programs of study and classes have been transitioned to online with the exception of welding, carpentry, and machining. Those classes have been rescheduled. All impacted students have been contacted and made aware of the changes.

The College is gathering and designing instructional videos, webinars, and web links that can be used to help students become familiar with the new platforms. There is an orientation site in the Blackboard learning management system that trains students how to use the platform. 

The College has a fully staffed support team available to answer questions students may have. Please contact the Educational Technologies Office at 315-792-5398 or 315-792-5551 or online at https://mvcc.edu/edtech.

Contact your primary healthcare provider or the MVCC Health and Wellness Center on the Utica Campus at 315-792-5452 to complete the screening process protocol.

  • Living in the same house as someone who has a laboratory confirmed positive case of COVID-19
  • Caring for a sick person with a laboratory confirmed case of COVID-19
  • Being within 6 feet of someone with a laboratory confirmed case COVID-19 for roughly 10 minutes or longer
  • Being in direct contact with someone’s secretions with a laboratory confirmed case of COVID-19 ( Coughed/sneezed on, kissed by, sharing eating utensils or cups)

Laboratory Confirmed Case:

  • An individual was experiencing COVID-19 type symptoms and was seen by a medical professional to obtain a COVID-19 test.
  • This test is done by inserting a swab (looks like a q-tip) up into both nostrils
  • If you have been in contact with a laboratory confirmed case you would have most likely been contacted by public health officials through a network of contact tracers

Suspected case:  

Someone who is experiencing symptoms of COVID and has no other alternative diagnosis such as allergies, strep throat, arthritis, chronic cough due to smoking. Someone is experiencing TWO of the following new and unexplained symptoms:

  • Fever
  • Chills
  • Rigor
  • Excessive exhaustion
  • Headache
  • Sore throat
  • Loss of taste or smell
Someone who has the ONE of the following new and unexplained symptoms:
  • Excessive cough
  • Feeling like you can’t catch your breath
  • Difficulty breathing
  • Someone with severe respiratory illness (hospitalized/on a breathing machine) and has been diagnosed with pneumonia (lung infection) or acute respiratory distress syndrome (severe respiratory distress requiring a breathing machine).

Communications will be sent primarily through student and employee email. NY-Alert will be used for urgent communications and updates. A webpage with all critical communications and resources will be updated regularly at mvcc.edu/restart. Most communications will be shared on all College social media accounts as well.

Students should also check their email for the MVCC Student Tomorrow emails, which will provide a consolidated place to find out what is happening at the College.  

Classes will continue using the established alternative delivery methods. 

Information about the College’s efforts is available on the Restart Page.

If a confirmed case has been identified on campus, the College will communicate the event and any necessary action steps and follow up, but will not release any individual information to the public.

We are working with our ADA compliance team to ensure that all courses being migrated to an alternative delivery method are in compliance with the Americans with Disabilities Act. We encourage all students with disabilities to self-disclose to the Office of Accessibility Resources at 315-792-5644.


Contact your primary healthcare provider or the MVCC Health and Wellness Center on the Utica Campus at 315-792-5452 to complete the screening process protocol.

  •  Living in the same house as someone who has a  laboratory confirmed positive case of COVID-19
  • Caring for a sick person with a laboratory confirmed case of COVID-19
  • Being within 6 feet of someone with a laboratory confirmed case COVID-19 for roughly 10 minutes or longer
  • Being in direct contact with someone’s secretions with a laboratory confirmed case of COVID-19 ( Coughed/sneezed on, kissed by, sharing eating utensils or cups)

Laboratory Confirmed Case:

  • An individual was experiencing COVID-19 type symptoms and was seen by a medical professional to obtain a COVID-19 test.
  • This test is done by inserting a swab (looks like a q-tip) up into both nostrils
  • If you have been in contact with a laboratory confirmed case you would have most likely been contacted by public health officials through a network of contact tracers

Suspected case:  

Someone who is experiencing symptoms of COVID and has no other alternative diagnosis such as allergies, strep throat, arthritis, chronic cough due to smoking. Someone is experiencing TWO of the following new and unexplained symptoms:

  • Fever
  • Chills
  • Rigor
  • Excessive exhaustion
  • Headache
  • Sore throat
  • Loss of taste or smell
Someone who has the ONE of the following new and unexplained symptoms:
  • Excessive cough
  • Feeling like you can’t catch your breath
  • Difficulty breathing
  • Someone with severe respiratory illness (hospitalized/on a breathing machine) and has been diagnosed with pneumonia (lung infection) or acute respiratory distress syndrome (severe respiratory distress requiring a breathing machine).

If a confirmed case has been identified on campus, the College will communicate the event and any necessary action steps and follow-up, but will not release any individual information to the public.

Generally, yes. A parent or eligible student must provide written consent before an educational agency or institution discloses personally identifiable information (PII) from a student’s education records, unless one of the exceptions to FERPA’s general consent rule applies. FERPA requires that a consent form be signed and dated by a parent or eligible student and (1) specify the records that may be disclosed; (2) state the purpose of the disclosure; and (3) identify the party or class of parties to whom the disclosure may be made. 

Although educational institutions can often address threats to the health or safety of students or other individuals in a manner that does not identify a particular student. FERPA permits educational institutions to disclose, without prior written consent PII from student education records to appropriate parties in connection with an emergency, if knowledge of that information is necessary to protect the health or safety of other individuals. This “health or safety emergency” exception to FERPA’s general consent requirement is limited in time to the period of the emergency and generally does not allow for a blanket release of PII from student education records. Typically, law enforcement officials, public health officials, trained medical personnel, and parents (including parents of an eligible student) are the types of appropriate parties to whom PII from education records may be disclosed under this FERPA exception.

For purposes of FERPA’s health or safety emergency exception, the determination by an educational institution that there is a specific emergency is not based on a generalized or distant threat of a possible or eventual emergency for which the likelihood of occurrence is unknown, such as would be addressed in general emergency preparedness activities. If local public health authorities determine that a public health emergency, such as COVID-19, is a significant threat to students or other individuals in the community, an educational agency or institution in that community may determine that an emergency exists as well.

Under the FERPA health or safety emergency exception, an educational institution is responsible for making a determination, on a case-by-case basis, whether to disclose PII from education records, and it may take into account the totality of the circumstances pertaining to the threat. If the institution determines that there is an articulable and significant threat to the health or safety of the student or another individual and that certain parties need the PII from education records, to protect the health or safety of the student or another individual, it may disclose that information to such parties without consent. This is a flexible standard under which the Department will not substitute its judgment for that of the educational institution so that the institution may bring appropriate resources to bear on the situation, provided that, based on the information available at the time of the institution’s determination, there is a rational basis for such determination. We note also that, within a reasonable period of time after a disclosure is made under this exception, an educational institution must record in the student’s education records the articulable and significant threat that formed the basis for the disclosure and the parties to whom information was disclosed. 

Yes. If an educational institution, taking into account the totality of the circumstances, determines that an articulable and significant threat exists to the health or safety of a student in attendance at the institution (or another individual at the institution) as a result of the virus that causes COVID-19, it may disclose, without prior written consent, PII from student education records to appropriate officials at a public health department who need the information to protect the health or safety of the student or other individuals. Public health department officials may be considered “appropriate parties” by an educational institution under FERPA’s health or safety emergency exception, even in the absence of a formally declared health emergency. Typically, public health officials and trained medical personnel are among the types of appropriate parties to whom PII from education records may be non-consensually disclosed under FERPA’s health or safety emergency exception.

It depends, but generally yes, only if that information is in a non-personally identifiable form. Specifically, the the educational institution must make a reasonable determination that a student’s identity is not personally identifiable, whether through single or multiple releases, and taking into account other reasonably available information. If an educational institution discloses information about students in non-personally identifiable form, consent by the parents or eligible students is not needed under FERPA. For example, if an educational institution releases the fact that individuals are absent due to COVID-19 (but does not disclose their identities), this would generally not be considered personally identifiable to the absent students under FERPA as long as there are other individuals at the institution who are absent for other reasons. However, we caution educational institutions to ensure that in releasing such facts, they do so in a manner that does not disclose other information that, alone or in combination, would allow a reasonable person in the school community to identify the students who are absent due to COVID-19 with reasonable certainty.

FERPA permits educational institutions to non-consensually disclose PII from education records in the form of contact information of absent students to the public health department in specific circumstances, such as in connection with a health or safety emergency or pursuant to other applicable exceptions.

While FERPA generally permits the nonconsensual disclosure of properly designated “directory information” (e.g., name, address, phone number, grade level) when parents or eligible students have not opted out of such a disclosure, it does not permit an educational institution to disclose “directory information” on students that is linked to non-directory information (such as information regarding a student’s illness). For instance, an educational institution may not disclose directory information on all students who are receiving special education services or those who have been absent from school.

Therefore, unless a specific FERPA exception applies, educational institutions should prepare consent forms for parents and eligible students to sign to allow the potential sharing of this type of information if they create, or intend to create, a tracking or monitoring system to identify an outbreak before an emergency is recognized.

No. FERPA only permits nonconsensual disclosures of PII from students’ education records under the health or safety emergency exception to “appropriate parties” (such as public health officials) whose knowledge of the information is necessary to protect the health or safety of students or other individuals. While the media may have a role in alerting the community of an outbreak, they are not “appropriate parties” under FERPA’s health or safety emergency exception because they generally do not have a role in protecting individual students or others at the educational institution. “Appropriate parties” in this context are normally parties who provide specific medical or safety attention, such as public health and law enforcement officials.

In most cases, it is sufficient to report the fact that an individual in the school has been determined to have COVID-19, rather than specifically identifying the student who is infected. School notification is an effective method of informing parents and eligible students of an illness in the school. For settings in which parents are primarily doing drop-offs and pick-ups, posting signs on the doors may be effective. In other settings, sending home or emailing a notification may also be effective. These methods serve to notify parents and eligible students of a potential risk, which may be particularly important for students who may be more susceptible to infection or to developing severe complications from an infection, and to alert parents to look for symptoms in their own children and eligible students to more closely monitor themselves for symptoms.

Nothing in FERPA prevents schools from telling parents and students that a specific teacher or other school official has COVID-19 because FERPA applies to students’ education records, not records on school officials. However, there may be State laws that apply in these situations.

There may be a rare situation during a health or safety emergency, however, in which schools may determine (in conjunction with health, law enforcement, or other such officials) that parents of students or eligible students are appropriate parties to whom to disclose identifiable information about a student with COVID-19. For example, school officials may determine that it is appropriate to disclose identifiable information about of a student with COVID-19 to parents of other students if parents need to know this information to take appropriate action to protect the health or safety of their children. For example if a student with COVID-19 is a wrestler and has been in direct and close contact with other students who are on the team or who are in the school and have higher health risks, school officials may determine it necessary to disclose the identity of the diagnosed student to the parents of the other students. In these limited situations, parents and eligible students may need to be aware of this information in order to take appropriate precautions or other actions to ensure the health or safety of their child or themselves, especially if their child or they may have a higher risk of susceptibility to COVID-19 or of developing severe complications from COVID-19.

School officials should make the determination on a case-by-case basis whether a disclosure of the student’s name is absolutely necessary to protect the health or safety of students or other individuals or whether a general notice is sufficient, taking into account the totality of the circumstances, including the needs of such students or other individuals to have such information in order to take appropriate protective action(s) and the risks presented to the health or safety of such students or other individuals.

Yes, for dependent students and generally yes, but see below. Under FERPA, an educational institution, including an institution of postsecondary education, may disclose, without the eligible student’s written consent, PII from an eligible student’s education records to his or her parents under certain conditions. For example, a university physician treating an eligible student for COVID-19 might determine that the student’s treatment records should be disclosed to the student’s parents. This disclosure may be made, without consent of the eligible student, if the parents claim the eligible student as a dependent under section 152 of the Internal Revenue Code of 1986. If the parents do not claim the eligible student as a dependent, then the disclosure may be made to the parents, without the eligible student’s written consent, if the disclosure is in connection with a health or safety emergency provided certain conditions are satisfied. 

FERPA permits educational institutions to release information from education records without consent after the removal of all PII, provided that the agency or institution has made a reasonable determination that a student’s identity is not personally identifiable, whether through single or multiple releases, and taking into account other reasonably available information. Thus, it would be problematic to disclose that every student in a particular class or grade level is absent if there is, for instance, a directory with the names of every student in that class or grade. Therefore, it is prudent that educational institutions obtain written consent to permit the disclosure of PII from students’ education records to the public health department. If the parent or eligible student will not provide written consent for the disclosure of the PII, then the educational institution may not make the disclosure unless it has determined that there is an applicable exception to the general requirement of consent that permits the disclosure, such as if a health or safety emergency exists and the PII is disclosed to an appropriate party whose knowledge of the information is necessary to protect the health or safety of the student or other individuals.

Yes. FERPA generally requires educational institutions to maintain a record of each request for access to and each disclosure of PII from the education records of each student. Moreover, when making a disclosure under the health or safety emergency provision in FERPA, educational institutions are specifically required to record the articulable and significant threat to the health or safety of a student or other individual that formed the basis for the disclosure and the parties to whom the institution disclosed the information. The record of each request for access to and each disclosure of PII from student education records must be maintained with the education records of each student as long as the records are maintained. This requirement enables parents and eligible students who do not provide written consent for disclosure of education records to see the circumstances under which and the parties to whom their information was disclosed. However, educational institutions are not required to record disclosures for which the parent or eligible student has provided written consent.

For any questions about Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act, please visit New York Paid Family Leave COVID-19: Frequently Asked Questions

For the overview, please check out Employee Rights Families First Response Act Poster.


Move-in is Sunday, August 30. Check-in will be in your individual hall.  Plenty of signs will direct you.  NOTE:  If you have been in a state that is on the New York State Restriction List within the last 14 days or if you are arriving internationally, it is necessary for you to contact Residence Life for instructions before you begin your travel to the College. 

Arrival Time:

Bellamy Hall Students Last Name A – M: 11:00 a.m. – 2:00 p.m.
Bellamy Hall Students Last Name N – Z: 2:00 p.m. – 5:00 p.m.
Daugherty Hall: 11:00 a.m. – 5:00 p.m.
Huntington Hall: 11:00 a.m. – 5:00 p.m.
Arrival Date & Location: Move-in is Thursday, August 27th Check-in will be in your individual hall.  Plenty of signs will direct you.    NOTE:  If you have been in a state that is on the New York State Restriction List within the last 14 days or if you are arriving internationally, it is necessary for you to contact Residence Life for instructions before you begin your travel to the College.

Arrival Time:

Bellamy Hall Students Last Name A – M: 10:00 a.m. – 1:00 p.m.
Bellamy Hall Students Last Name N – Z: 1:00 p.m. – 4:00 p.m.
Daugherty Hall: 11:00 a.m. – 4:00 p.m.
Huntington Hall: 11:00 a.m. – 4:00 p.m.
Yes.  We have updated our What To Bring list to include COVID supplies.  This can be found at www.mvcc.edu/whattobring
Room assignments were sent to your student mail.  Please check your email.  If you are a recently accepted student, these will be posted as soon as possible.
Room assignments were sent to your student mail.  Please check your email.  If you are a recently accepted student, these will be posted as soon as possible.

Your Fall semester Room and Board Bills have been placed on your SIRS account.

 
STAR Days are now over.  Please call Academic Advisement for assistance with class scheduling at 315-731-5710.
We plan to place students in North Halls or Bellamy Hall. We will review your original Room Preference Form to accommodate individual requests as much as possible.
Tuesday, August 18th. 
All offices such as Financial Aid, Advisement, Business Office, etc. are available by telephone and email. However, you may find it very helpful to connect with De’Anna Hopkinson at dhopkinson@mvcc.edu. De’Anna will be happy to review your status with you and provide direction. 
Because this is a required test due to COVID-19, you may apply to have this cost reimbursed to you under the CARES ACT funding. Refunds may begin after the first day of class. 
The College is aware that Primary Urgent Care has COVID-19 Rapid Result Testing.  They do this in their clinic parking lot located at 1904 Genesee Street, Utica NY 13502.  Please see Primary Urgent Care website for specific information.  Their hours are MONDAY – FRIDAY 8am – 12noon and 1pm – 3pm.
Yes, all residential students must submit proof of a negative COVID-19 test. The College will accept any FDA test method that was completed in a New York State.
You should schedule your test now to have results within the 14 day prior to arrival requirement.
If getting a test other than the Rapid Response Test, you should schedule your test as quickly as possible so that you can get the results prior to your arrival.
Are there Free State Testing Sites?
There are several FREE State Testing locations throughout the STATE.  Please see this link for areas near you - https://coronavirus.health.ny.gov/find-test-site-near-you
You can also choose to get the test at many Urgent Care or Hospitals around the State. Unlike Free State Testing sites, many non-state testing sites require you to use insurance or make a payment.
You can email an attachment to ResLifeCovidTesting@mvcc.edu. If your attachment is a picture/screenshot, you must send it large enough so it can be read.
You may contact College Nurse Karen Sabonis at ksabonis@mvcc.edu or via telephone at 315-792-5683.
From a public health perspective, international students who have stayed in the US since spring semester are subject to the same travel restrictions as other US citizens and residents, regarding other U.S. states. International students who arrive from overseas locations are subject to the rules that govern all arrivals from abroad, as stipulated by the CDC guidelines.

Out of State and International Students

Any student whose travel to MVCC originated in a State under a travel advisory will adhere to a 14-day self-quarantine, off-campus.  The costs associated with the self-quarantine are not sponsored by the College, however, if the self-quarantine delays arrival to the Residence Halls, the room cost will be adjusted accordingly.  The College has identified a local suite-style hotel who can accommodate the students, and this information will be provided to students upon request.    In addition, students will be required to complete the New York State online health form. This health form must be completed online but the student can take a screen shot of the last page and submit a copy to the College Nurse, Karen Sabonis at ksabonis@mvcc.edu

There is no New York State directive for international travelers unless they have also visited a restricted state.  They are not under a mandated quarantine order and can be outside and in public as long as they maintain safe distancing and use face coverings where needed. Specific protocols are subject to change pursuant to CDC guidelines.   As noted above, all international students will be required to complete the New York State online health form. This health form must be completed online but the student can take a screen shot of the last page and submit a copy to the College Nurse, Karen Sabonis at ksabonis@mvcc.edu

We are aware that a COVID-19 Saliva Test has just received FDA Emergency Use Approval.  Because this test is FDA approved, the College will accept it as your required Residence Life COVID-19 test.