MVCC Transfer Credit Policy
I - POLICY
MVCC awards transfer credit in accordance with the State University of New York Transfer Credit Guidelines, and from sources such as US post-secondary institutions, non-collegiate instruction, articulation agreements with regional BOCES and high school districts, military credits and from foreign post-secondary educational institutions.
Transfer credit is awarded for courses with a minimum grade equivalent of a 2.0 on a 4.0 scale. A grade of “P” (Pass) or “S” (Satisfactory) is accepted only for Physical Education courses and for College Seminar. Grades of “S” are also acceptable from the Community College of the Air Force. Transferred courses to MVCC appear on the official transcript and grades are not used in calculating the grade point average (GPA).
College Seminar (ED 100) will be waived if a minimum of 30 credits have been completed at another college or a bachelors or higher degree has been completed at another post-secondary institution.
Time limits may exist on the granting of transfer credit for certain courses where, because of accreditation concerns, new legislation, licensing, emergent technology, or where changes in the field require that students acquire new knowledge or skills. Students may receive whole or partial credit for college courses completed. Acceptance of transfer credit is the prerogative of the appropriate Academic Associate Dean. Check program displays for specific program requirements.
Matriculated students may be permitted to “reverse transfer” back credit from other colleges and must meet the residency requirement by completing a minimum of 25% of required program credits at MVCC.
Students have the right to appeal transfer credit decisions to the Academic Associate Dean of the course in question.
Credit for Non-collegiate Instruction
An assessment of courses completed or credit earned through non-collegiate institutions/organizations is available only to MVCC matriculated students. Training Certificates or transcripts should be submitted at the time of application.
Academic Associate Deans evaluate course equivalencies by reviewing course descriptions. If expected learning outcomes substantially meet MVCC course student learning outcomes credit may be awarded.
Credit Based on Articulation Agreements
MVCC has articulation agreements with regional BOCES and high school districts. Agreements are reviewed every five years. Students should consult their high school guidance counselors for BOCES and high school articulation agreement information.
Credit Granted from Foreign Educational Institutions
All credits earned outside the United States must be evaluated by a third-party credential evaluation service. Such evaluations are the responsibility and at the expense of the student. MVCC will award credit from third party agencies such as World Education Services (WES), and Educational Credential Evaluators (ECE). Transfer credit may be awarded upon review by the Academic Associate Dean. Applicants seeking transfer credit for academic work completed in a foreign educational system should contact the Coordinator of Services for International Students for direction.
Credit from the Military
A veteran applicant must request a Joint Service Transcript (JST) be sent to the Veterans Education Services Office. Transfer credit may be awarded upon review by the Academic Associate Dean following the recommendations of the American Council on Education (ACE).
Credit by Examination and Other Sources
The College may grant credit for course equivalent work completed through examinations. Recommendations for credit are reviewed by the Academic Associate Deans. Students must request official transcripts of the exams not taken at MVCC be sent to the Admissions Office.
Credit for Advance Placement (AP): Students with Advance Placement work completed in high school may be eligible for credit according to the MVCC chart. An official transcript of AP scores from College Board should be submitted at the time of application.
College-Level Examination Program (CLEP Exams - General and Subject)
CLEP exams are sponsored by the College Board. For more information, go to www.collegeboard.org. The American Council on Education (ACE) recommends a scaled score for the granting of college credits by completing CLEP Examinations.
MVCC Credit by Examination
MVCC designs and administers the Credit by Examination process. It is available only to currently enrolled matriculated students at MVCC. Credit granted through this method is posted as transfer credit and must be for a required or elective course in the student’s degree/certificate program. Only courses in the current catalog will be considered. Credit by Examination will not be approved for any course in which the student has previously earned a passing grade. Credit by Examination procedure and application forms are available from the Office of Records and Registration and must be submitted to the student’s Academic Associate Dean. There is a fee associated with Credit by Examination.
Credit for Experiential Learning (CEL):
The College may grant credit for course equivalent work completed through Experiential Learning, if competencies and/or demonstrated skills substantially meet the MVCC course student learning outcomes, competencies or skills according to the MVCC curricula and standards. Recommendations for credit are reviewed by Academic Associate Deans.
Assessment of applicable Credit for Experiential Learning is available only to currently enrolled MVCC matriculated students who have not taken the course previously at MVCC and have not been granted more than 30 transfer credits in their program. CEL credit is posted as transfer credit and should be for a required or elective course in the student’s degree or certificate program. Only courses in the current catalog will be considered. CEL procedure and applications are available from the Office of Records and Registration and must be submitted to the student’s Academic Associate Dean. There is a fee associated with Credit for Experiential Learning.
II - PROCEDURE
After the student is accepted and matriculated into a degree or certificate program and the transcript has been received by the Admissions Office, the courses are evaluated by the Academic Associate Dean of the department in which the course is housed. Transfer credit is added to the student’s record by the Office of Records and Registration and a notification of transfer credit is sent to the student’s MVCC email. Every attempt will be made to send the notification within 10 business days from the day the transcript is received. It may take longer if additional information is needed to evaluate the course (course syllabus, student learning outcomes).
Students who transfer to MVCC and have earned no credit from other colleges must disclose those institutions during the application process. Students who have earned credit from other colleges must request official transcripts from those institutions sent directly to the Admissions Office. Only official transcripts will be accepted. Scholarship applicants should check for specific transfer credit requirements. Check the MVCC Foundation and the Financial Aid Office for details.
MVCC Transfer Credit Appeal Process
Students appealing a transfer credit decision should contact the Academic Associate Dean of the course in question, and provide the course syllabus. If this matter is not resolved within 15 calendar days then the SUNY Transfer Credit Appeal Process is followed.
Questions about the Transfer Credit policy should be directed to Office of Records and Registration (315) 792-5336. For more information about Reverse Transfer contact the University Partners and Transfer Center (315) 731-5847.
SUNY Transfer Credit Appeal Process
If the student disagrees with Mohawk Valley Community College's decision on the granting or placement of credit that the student earned at a prior SUNY institution, he/she has the right to submit an appeal to the Office of the Vice President for Learning and Academic Affairs.
The student should be prepared to provide reasonable material to support his / her case, such as the course description and the syllabus in question. The campus Transfer Appeal Representative will explain the process to the student and let him /her know exactly what materials are needed.
Once the required information is received, the Transfer Appeal Representative will provide the student with a written response within 15 business days. If the decision finds merit to change the course to meet a major requirement, the Representative will notify the student, his / her Associate Dean and/or program coordinator, and will see that the change is made to the student’s record.
If the decision is unchanged or the student has not received a response in 15 business days, the student may take his /her appeal to the SUNY System Provost by submitting the Student Transfer Appeal Form along with requested materials.
The SUNY Provost will respond to the student’s appeal within five business days from receipt of the completed appeal application. If the decision finds merit to change the course to meet a major requirement, then MVCC will be notified to take appropriate action.
All official transcripts should be sent to:
Mohawk Valley Community College
1101 Sherman Drive
Utica, NY 13501