Interlibrary Loan Policy | MVCC | Mohawk Valley Community College
skip to main content
Adjust Font Size

Interlibrary Loan Policy

If our Libraries do not have the books or journal articles you need, we may be able to get them for you through Interlibrary Loan (ILL), a service whereby libraries cooperate to share their collections. ILL privileges are granted to current MVCC faculty, staff and students who are enrolled at MVCC or those enrolled in transfer programs on the MVCC campus. 

Delivery Time

Our goal is to obtain needed materials as quickly and efficiently as possible. Delivery time is determined by the type of material requested and its availability. On average, it takes about 10 days to fill interlibrary loan requests. In case we are unable to obtain the requested materials, we will notify you by e-mail.


There are seldom any charges. If there is a charge, it is usually $5.00 or more. You will be contacted in advance if charges apply to your request.


An interlibrary loan is made from one library to another for the use of an individual, not for class or reserve use. Among the materials not available on interlibrary loan are: textbooks, newly published books; "bestsellers"; pre-1800 imprints; rare books; newspapers and manuscripts; audio-visual materials; genealogical materials and entire issues of periodicals. We do not generally request through interlibrary loan materials owned by our libraries.

Loan Periods

The loan period for books borrowed through ILL is determined by the lending library; for most books, it is three weeks. In most cases, the lending library will honor a request for a two week renewal. Overdue books cannot be renewed. ILL books are to be returned to the Circulation desks of either the Utica or Rome Campus Libraries.

When Your Material Arrives

The staff of the Library will contact you by e-mail when your material arrives and will tell you where to pick it up.

Late or Lost Interlibrary Loan Material

Materials borrowed through interlibrary loan for our users are the property of the lending library, not of MVCC. If materials are not returned within two weeks after the due date, a hold will be put on student's grades, registration, and transcript. For ILL items that are lost, borrowers are responsible for the replacement cost, which is determined by the lending library.