The Veterans' Affairs Office at Mohawk Valley Community College is located within the Student Services Counseling Center on the first floor of Payne Hall, Room 121 on the Utica campus.
Office Hours: Monday - Friday 8:30 a.m.-4:30 p.m.
Veterans Education Coordinator: Tae Dawson
Mailing Address: Mohawk Valley Community College, Veterans Affairs Office, 1101 Sherman Drive, Utica, New York 13501
As a military-friendly school since 2010, and honored as one of the top 15% of all schools nationwide, the mission of this office is to assist veteran students, their dependents and active duty personnel with receiving entitled educational benefits, assisting students in achieving educational and professional goals and helping students make a smooth transition from a military to academic life.
Applying for benefits
Students wishing to use Veterans' Educational Benefits should make an appointment with the Veterans' Coordinator to complete all required paperwork. Please refer to the following:
A. Veterans who have never used educational benefits and are applying for either CH.33 or CH.30 will need to complete VA FORM 22-1990 (Application for Benefits) and provide the MEMBER 4 COPY of their DD214.
B. Reservists, National Guard Personnel or Veterans who have never used educational benefits and are applying for CH.1606 or CH1607 will need to provide DD FORM 2384 (Notice of Basic Eligibility) NOBE Form, any KICKER CONTRACT they may have or a copy of their DD214.
C. Students applying for Transfer of Entitlement Benefits from active duty parents under CH.33 will need to provide a transferability of entitlement form from the Department of Defense and complete VA FORM 22-1990E.
D. Veterans who have previously used benefits at another institution or are changing their program of study will need to complete VA FORM 22-1995(Change of Program or Place of Training).
E. Dependents of veterans who have never used CH.35 benefits will need to complete VA FORM 22-5490.
F. Dependents of veterans who have previously used benefits at another institution or are changing their program of study will need to complete VA FORM 22-5495 (Change of Program or Place of Training).
G. Disabled veterans eligible for CH.31 benefits will need to provide VA FORM 28-1905(Authorization for Rehabilitation Training and Certification).
Available Educational Benefit Programs
SPECIFIC INFORMATION ON ALL THE FOLLOWING EDUCATIONAL PROGRAMS
AVAILABLE THROUGH THE VETERANS DAMINISTRATION CAN BE FOUND AT:
CHAPTER 33: POST 9/11 GI BILL
The Post 9/11 GI BILL provides tuition payments, housing allowances and book allowances to those individuals with active duty service time after September 11, 2001. You must have received an Honorable Discharge to be eligible for this program.
CHAPTER 33: TRANSFER OF ENTITLEMENT PROGRAM (TOE)
This program provides tuition payments, housing allowances and book allowances to immediate family members of Active Duty personnel who have transferred their educational benefits to their spouse or children.
CHAPTER 30: MONTGOMERY GI BILL
This program provides assistance to students who entered Active Military Duty after July 1, 1985 and had their pay reduced by $100 for the first twelve months of service time. You must have received an Honorable Discharge to be eligible for this program.
CHAPTER 1606: MONTGOMERY GI BILL- SELECTED RESERVES
This program may be available to you if you are a member of the Selected Reserve consisting of the Army Reserve, Navy Reserve, Marine Corp Reserve, Air Force Reserve, Coast Guard Reserve, Army National Guard and the Air National Guard.
CHAPTER 1607: MONTGOMERY GI BILL- RESERVE EDUCATIONAL ASSISTANCE PROGRAM (REAP)
This program was designee to provide educational assistance to members of Reserve Components called or ordered to Active Military Duty in response to war or national emergency.
CHAPTER 35: DEPENDENTS EDUCATIONAL ASSISTANCE PROGRAM (DEA)
This program provides educational benefits to spouses and children of veterans who either died while in service, died as a result of a service-connected disability, or became totally and permanently disabled as a result of military service.
CHAPTER 31: VOCATIONAL REHABILITATION TRAINING (VOCREHAB)
This program provides education and training for veterans who have service connected disabilities.
HOW TO COMPLETE THE REGISTRATION PROCESS AT MOHAWK VALLEY COMMUNITY COLLEGE
STEP 1: Students seeking admission to the college as matriculated students in degree or certificate programs must complete an APPLICATION FOR ADMISSION. Applications are available in the college Admisasions Office or on the college website at WWW.MVCC.EDU/APPLICATION.
STEP 2: All matriculated students should apply for financial aid. Complete a free application for Student Financial Aid (FAFSA). This form is available on-line at WWW.FAFSA.ED.GOV, or you may pick up a form at the MVCC Financial Aid Office. This application, which should be completed on an annual basis, will determine your eligibility for federal and state grants and your eligibility for student loans.
STEP 3: Students should schedule an appointment with the college Veterans Coordinator to complete all necessary paperwork and applications for GI BILL benefits. It may take from six to eight weeks for the VA to process any application. The sooner this process is completed, the sooner the student can expect to receive the monthly stipend.
STEP 4: All incoming students are required to take a basic skills placement test in mathematics, writing and reading. Results from this test will assist college advisors in selecting specific coursework to ensure students have the best opportunity for academic success. It is important to take this test as soon as possible as no further action can be taken until test scores become available.
STEP 5: Upon receipt of placement test results, students are then able to meet with their academic advisor to set up a course schedule for the upcoming semester.
STEP 6: Once students have met with their advisor and selected all appropriate courses, they may then schedule for classes. Scheduling can be done in person at the Registrar's Office or online via the MVCC WEB.
STEP 7: Per New York State law, students born on or after January 1, 1957, and enroll in six or more credit hours for the term, must provide proof of vaccinations for mumps, measles and rubella. Veterans are eligible for a temporary waiver of this requirement by completing and submitting a waiver request form through the college Health Center.
STEP 8: All scheduled students will receive a tuition bill prior to the start of the semester. Full payment is required by the due date that appears on the bill. Failure to complete this important step will result in a loss of scheduled classes. All students receiving veterans' educational benefits are eligible for payment deferrals. Students need to contact the college Veterans Office so that a deferral plan can be set up. This deferral is available for tuition and fees only. Veterans deferrals for books and supplies are not available.
STEP 9: All students are required to submit a valid Certificate of Residency to the college Business Office in order to receive New York State resident tuition rates. This certificate can be obtained from the county of your permanent residence. This certificate must be renewed on a yearly basis.
STEP 10: Once all of the above steps are completed, students are considered fully registered and able to start classes.
Per school policy, students will not be allowed to register for any subsequent semester until all previous semester tuition and fee charges are paid in full. Delinquent student accounts may also be forwarded to a collection agency for payment. Students having holds on their accounts for previous balances will not be able to register for future semesters or obtain transcripts until the unpaid balance has been cleared.
NEW YORK STATE PROGRAMS
Questions pertaining to New York State benefits should be directed to the
New York State Higher Education Services Corporation at:
or by calling:
or additional information is available at:
NYS Division of Veterans' Affairs
VETERANS' TUITION AWARD:
Provides awards for full-time study and part-time study to eligible veterans matriculated at an undergraduate or graduate degree granting institution or in an approved vocational training program in New York State.
MILITARY ENHANCED RECOGNITION INCENTIVE & TRIBUTE SCHOLARSHIP (MERIT):
Provides financial aid to children, spouses, and financial dependents of those who, while New York State residents in service in the Armed Forces of the United States or state organized militia, at any time on or after August 2, 1990, died became severely and permanently disabled, or was classified as missing in action in a combat zone while engaged in hostilities or training for hostilities.
NEW YORK STATE REGENTS AWARDS FOR CHILDREN OF DECEASED & DISABLED VETERANS:
Provides $450 per year to students whose parent(s) served in the U.S. Armed Forces during specified periods of time and died as a result of such service, was discharged under other than dishonorable conditions and suffers a 40% or more disability as a result of such service, is now deceased and suffered a 40% or more disability as a result of such service, is classified as a former prisoner of war, or is classified as missing in action. The veteran must be a current New York State resident or have bee a New York State resident at the time of death or classification as missing in action.
RECRUITMENT INCENTIVE & RETENTION PROGRAM:
Provides financial aid to any active member who has successfully completed advanced individual training or commissioning and other requirements of the NYS Division of Military and Naval Affairs for tuition benefit eligibility upon his or her enrollment in a degree-producing curriculum in any institution. Information and applications for this program may be obtained from the NYS Division of Military and Naval Affairs.
NEW YORK STATE NATIONAL GUARD & NAVAL MILITIA TUITION INCENTIVE PROGRAM:
Provides an educational award for qualified active members of the Army and Air National Guard, and Naval Militia for up to the difference between the financial aid received and the current level of SUNY tuition. To apply, the active member should contact their unit directly.
MILITARY RESIDENCY WAIVER:
The New York State residency eligibility requirement for recipients of awards administered by HESC is waived for a member of, or the spouse or dependent of a member of , the armed forces of the United States who is on full-time active duty and is stationed in the state.
POLICIES & PROCEDURES AFFECTING VA EDUCATIONAL BENEFITS
Payment of benefits begins when the enrollment certification has been processed by the VA. The college submits enrollment information to the VA electronically for those students who have completed the registration process. Students will not receive benefits immediately. The standard processing time is 4-6 weeks. The college can defer tuition and fee charges but students will need to make other arrangements for bookstore purchases as these charges are not deferred. The book stipend available under the Post 9/11 GI Bill usually does not come until after the start of the semester. Students who have applied for Financial Aid should check with the Financial Aid Office for information about bookstore waivers.
Per federal and state regulations, all students receiving VA education benefits must self-report their attendance to the college on a monthly basis. We must collect attendance information to comply with federal and state directives. At the end of each month, students are required to sign an attendance roster which is available at the Registrar's Office on either the Utica or Rome campus. Attendance verifications may also be e-mailed to the Veterans Coordinator.
Students receiving benefits under Chapters 30, 1606 and 1607 must verify their attendance with the VA on the last day of each month. This monthly attendance verification is not required for students receiving Ch. 33(Post 9/11 GI Bill), Ch.35(DEA) or Ch.31(VOCREHAB). Verification of attendance can be done by one of two methods:
A. An internet program called WAVE ( Web Automated Verification of Enrollment), by logging onto the WAVE link on the VA's website and following the instructions
B. A telephone system using IVR ( Interactive Voice Response), by dialing 1-877-2378 and following the instructions provided.
Once either system confirms that you have certified for the month, payment can be expected within 10 - 14 days if your payment is received in the form of a check by mail, or 3 -5 days if your payment is received in the form of direct deposit. Students must also notify the college Veterans' Office of any enrollment changes even though that change has been reported to the VA.
Students have the option of having their monthly checks deposited directly into their checking or savings accounts. To select this option, please go to the VA website at www.gibill.va.gov to make this change. The college Veterans' Office also has these forms available for you.
Student Development & Transition Services
Student Services Center
Plumley Complex A30