Application and Procedure
How do I Apply For Financial Aid? Follow these steps: (Online tutorial)
Step 1: Obtain a PIN before Completing a FAFSA (Free Application for Federal Student Aid).
If you do not already have a PIN, apply for one at http://www.pin.ed.gov. This will be your electronic signature for your FAFSA and student loans. It will also allow you to check the status of your FAFSA, and to make any necessary changes electronically. If a parent is required to provide information on the FAFSA, then the parent(s) should also apply for a PIN.
When you apply for a PIN electronically, you will be given the opportunity to choose your own four digit PIN; if you do so, it will be activated immediately, and you can use it to sign your FAFSA. If you do not choose your own PIN at this time, it will be mailed to you within 1-5 days. Your PIN is confidential and should not be shared. It does not expire.
Step 2: Completing the FAFSA (Free Application for Federal Student Aid).
There is a worksheet available at www.fafsa.gov which many applicants find helpful to complete before actually completing the FAFSA on-line.There is also a audio-visual tutorial you may find helpful.
There is no fee to complete the FAFSA; if you are on a site that states a charge for completion, it is not the official Department of Education website (www.fafsa.gov). When you go to the website select “Start Here” and follow the instructions. Be sure you apply for the correct academic year. The Mohawk Valley Community College federal school code is 002871.
If you do not sign electronically with you PIN, print out the signature page, sign (parent signature if needed) and mail. Your application cannot be processed by the Department of Education until the signature is obtained (either electronically, or through the mail). If the signature page is mailed, it will delay the processing time.
When you have completed the application, please review it carefully, make any necessary changes if needed. When you are ready, click “Submit my FAFSA Now” on the last page. Once you have submitted your application, you will be taken to a Confirmation Page that shows your Confirmation number, and the Estimated Family Contribution (EFC). You should print a copy of this page for your records.
Please note: the FAFSA must be filed for each academic year; for Financial Aid purposes the academic year begins with the summer semester, and ends after the following Spring semester.
Step 3: After the FAFSA is Submitted.
Within 5 days your electronic student aid report (SAR) will be emailed to the address you provided on your FAFSA. If you do not list an e-mail address, the SAR will be mailed to your physical address within approximately 2 weeks of filing the FAFSA. The colleges listed on your FAFSA will receive your information at this time also.
Step 4: MVCC Data Form.
Financial Aid applicants are required to complete the MVCC Financial Aid Survey through their SIRS account. The link to this survey becomes available to students upon completion of their FAFSA. After the data is process by the U.S. Education Department, the Office of Student Financial Aid here at the College will download that information, the link to the survey will become available to the student at that point. After you have completed this requirement you will then have access to your MVCC Student Financial Aid information through your SIRS account.
Step 5: New York State TAP Grant.
A full time student (minimum of 12 credit hours), who is a resident of New York State, may be eligible for the Tuition Assistance Program (TAP) though the New York State Higher Education Services Corporation (HESC). When the FAFSA has been completed, students can link to the TAP on the Web form from the Confirmation page. The form will be pre-filled with the FAFSA data that was provided by the student. If TAP on the Web is not completed at this time, the student will be sent a notice from HESC with instructions how to establish a HESC PIN and how to complete the online application. The MVCC NYS school code is 2105.
The HESC website is www.hesc.com, and the telephone number to reach them is 1-888-697-4372.
Students with less than 12 hours, but at least 6 credit hours may be eligible for a part time TAP award. The Aid for Part Time Study application is available on the MVCC website, and must be completed by the first day of classes.
Step 6: Financial Aid Award Letter.
When the college has received and reviewed the electronic information, as well as any requested documents, an award letter will be sent. This will indicate any estimated eligibility for financial aid funds. Financial aid awards are based on full time enrollment status and will be adjusted at the time of payment according to the number of credit hours the student is attending.
Step 7: Extenuating Circumstances.
The FAFSA uses the prior year's family income to determine eligibility. If a family has experienced circumstances beyond their control (loss of employment, significant decrease in income, death in family, separation/divorce, etc.), it may be possible for the Financial Aid office to make adjustments.
The MVCC Special Condition form can be found on the MVCC website, and is available in the office. It should be completed as thoroughly as possible with any supporting documentation attached.
Office of Student Financial Aid
Payne Hall 142
Mohawk Valley Community College
1101 Sherman Drive
Utica, NY 13501
Tel: (315) 792-5415
Fax (315) 731-5852
Plumley Complex A30
Mohawk Valley Community College
1101 Floyd Avenue
Rome, NY 13440
Tel: (315) 334-7709
Fax: (315) 334-7726