How to Plan a DGV Event

This webpage has been created to clarify the difference between Cultural Series DGV Events and Ad-Hoc DGV Events, inform the college community of proper protocol for creating DGV events, and to explain who is responsible for what.

Cultural Series DGV Events: Events planned and coordinated a semester in advance, by members of the Cultural Events Council, for placement within next semester’s Cultural Series brochure.

The Cultural Events Council has its own sub-committee that approves/disapproves DGV designation.

The Office of Events is responsible for all room assignments, technical setup, and event organization.

The Office of Events is responsible for the coordination of day-of-event student DGV registration (DGV “swiping”).

Interested in having your event placed within the Cultural Series brochure?
Contact Bill Dustin at x5840 or bill.dustin@mvcc.edu to learn more.

Ad-Hoc DGV Events: Events planned and coordinated during the semester, by members of the college community, after the Cultural Series brochure has already been designed and printed.

“Ad-Hoc Event Organizer” = Individual who planned the ad-hoc DGV event

The Diversity and Global View (DGV) sub-committee must approve/disapprove DGV designation.

The Ad-hoc DGV event organizer should email DGV@mvcc.edu for information on how to submit your event for ad-hoc DGV approval.

The Diversity and Global View ad-hoc approval sub-committee (made up of Sandra Engel and Maimun Kahn) will notify the ad-hoc DGV event organizer the status of DGV designation (whether or not it is approved).

The ad-hoc DGV event organizer is responsible for the coordination of room assignments, technical setup, and overall organization.

Utica Campus:

  • Contact Facilities and Operations (x5396 or UticaRooms@mvcc.edu) to check-on, book, and confirm rooms on the Utica campus.
  • Contact the Office of Events (x5720 or Events@mvcc.edu) to check-on, book, and confirm Schafer Theater on the Utica Campus.
  • Contact Educational Technologies (x5315 or Media@mvcc.edu) for technical support (for events outside Schafer Theater).
  • Verify availability of technical staff ahead of time to ensure that staff is available for your event.
  • It is suggested that you have a part-time professional budget line in case non-budgeted personnel are required.

Rome Campus:

  • Contact Office of the Dean (x7700 or RomeRooms@mvcc.edu) to check-on, book, and confirm rooms on the Rome campus.
  • Contact Rome IT/Media Help Desk (X7715 or RomeMedia@mvcc.edu) for technical support.
  • Verify availability of technical staff ahead of time to ensure that staff is available for your event.
  • It is suggested that you have a part-time professional budget line in case non-budgeted personnel are required.

PLEASE NOTE: The ad-hoc DGV event organizer is responsible for the coordination of day-of-event activities up to and including student DGV registration (DGV “swiping”). Once your ad-hoc DGV event is approved, the DGV ad-hoc sub-committee will supply you with day-of-event instructions on how to “run” a DGV event.